Human Resources Coordinator

Kolter Hospitality Group; Saint Petersburg (FL); On-site; USD 28,000 - 41,000; Full time

Job summary

Kolter Hospitality Group at Hilton Bayfront St. Pete in Saint Petersburg, FL is seeking an HR Administrative Assistant to provide essential support in recruitment, onboarding and benefits administration, and to serve as a back-up for payroll processing via Paycom.

The role requires a college degree or equivalent HR experience, dual language English/Spanish, and comfortable handling confidential information while delivering friendly guest service.

Qualifications

• College degree preferred, or HS diploma with 2 years HR admin experience.
• Hospitality payroll knowledge preferred.
• Proficient with computer, phone and office equipment.
• Hours vary; weekends may be required.
• English and Spanish fluency required.

Responsibilities

• Coordinate applicant flow and assist with online applications.
• Pre-screen applicants in the absence of the HR Director.
• Administer drug, background and onboarding activities for new hires.
• Coordinate office duties: date entry, phones, mail, filing, and correspondence.
• Prepare orientation packets.
• Maintain team member bulletin boards with legal postings and hotel communications.
• Assist in processing exit interviews for separated team members.
• Participate in orientation of new team members as needed.
• Attend applicable outside events (e.g. SHRM meetings, trainings).
• Adhere to a strict confidentiality code.
• Assist with team member relations programs (parties, celebrations, health fairs).
• Answer questions or escalate to appropriate managers.

Skills

Bilingual English/Spanish

HR administrative support

Recruitment & onboarding

Confidentiality

Customer service

Education

College degree preferred; HS diploma + 2 years HR admin experience

Tools

Paycom

Job description

Job Details

Job Location: Hilton Bayfront St. Pete - ST PETERSBURG, FL 33701

Position Type: Full Time

Salary Range: $25.00 - $25.00 Hourly

Job Shift: Any

Position Summary: Provide administrative support in the Human Resources division to include activities in recruitment and on-boarding; benefit administration; training and development; and employee relations. The role will serve as a back-up to payroll processing through Paycom.

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Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordinates the applicant flow ensuring proper completion of all applicant paperwork. Assists applicants with online applications and questions.
• Pre-screens applicants in the absence of the Director of Human Resources.
• Administers drug, background and on-boarding activities to prospective new hires.
• Coordinates office duties such as date entry, telephones, mail, filing, and correspondence.
• Prepares orientation packets.
• Maintain team member bulletin boards, to include legal postings and other communications about Hotel activities/events.
• Assist in processing exit interviews on separated team members.
• Participates in orientation of new team members as needed.
• Attends applicable outside events (e.g. Local SHRM meetings, training, etc.)
• Adheres to a strict code of confidentiality.
• Assist with multiple team member relations programs such as team member parties, monthly birthday celebrations, health fair, etc.
• Assist team members as needed by answering simple questions or forwarding to appropriate managers.

Qualifications

• Education: College degree preferred but not required; or High school diploma or GED plus 2 years administrative Human Resources experience or equivalent combination of education and experience that provides the above skills, knowledge and ability.
• Experience: Familiarity with hospitality industry practices and payroll preferred.
• Experience: Ability to operate a computer, phone and other office equipment.
• Hours required: Scheduled days and time vary based on hotel needs. May be required to work weekends.
• Ability to read, write and speak English and Spanish.
• Ability to provide friendly guest service with a smile.

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future.