Human Resources/Payroll Coordinator

Orangeny; Village of Monticello (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Orangeny in Monticello, NY is seeking an HR Coordinator to support daily HR operations in a hotel environment. You will greet guests, assist with benefits enrollments, and help with recruiting, onboarding, and payroll processing.

The role requires a High School diploma (Bachelor’s degree preferred) and hotel experience is a plus. You will maintain files, answer questions, coordinate interviews, and help implement HR policies with professionalism.

Qualifications

• High School Diploma or equivalent required.
• Bachelor’s Degree preferred.
• Hotel experience preferred.

Responsibilities

• Assist associates with requests and questions in a timely manner.
• Assist in recruiting, screening and interviewing for hotel positions and coordinate interviews.
• Schedule interviews and process related paperwork.
• Coordinate pre-selection activities including drug testing and reference checks.
• Maintain accurate department and associate files and ensure payroll accuracy.
• Explain benefits and assist with enrollment and claims processing.
• Support associates relations events and recognition programs.

Skills

Leadership skills

Prioritization & organization

Written communication

Verbal communication

Adaptable communication

Time management

Customer service mindset

Education

High School Diploma or equivalent

Bachelor’s Degree preferred

Job description

Conduct day to day operation of the Human Resources department which includes: Greeting internal and external guests to the Human Resources department, administer company benefits programs, conducting enrollments, answering questions and troubleshooting problems.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist associates whenever possible with requests and/or information. Attempt to answer associate questions and/or address associate concerns in a timely manner.
• Assist in the recruiting, screening and interviewing for all management and non-management hotel positions. Assist the Human Resources Director or Human Resources Manager in directing and instructing the management staff in effective recruiting and interviewing techniques using methods such as verbal presentations and written directions to ensure the hiring and retention of qualified and effective associates. Schedule interviews and process related paperwork.
• Create and update Human Resources bulletin boards and other posting locations as needed.
• Distribute paychecks as needed.
• Maintain accurate and updated department and associate files.
• Explain elements of various benefits to associates as required and assist with enrollment and claims processing.
• Assist with associate relations events and recognition, as needed, e.g. Associate of the Month program, Associate Anniversary Awards program, etc.
• Process benefits enrollments and other functions electronically, as required.
• Monitor and update job requisitions as required. Communicate hotel job openings internally and externally, via bulletin board postings, telephone, letters, referral contacts, telephone Hot Line, etc. pursuant to Company policy.
• Coordinate all other pre-selection activities, including drug testing; reference checks, etc., to ensure compliance with all Company policies and procedures.
• Process all transfer requests in the required time frame.
• Respond to all interviewed applicants via telephone or letter within required time frame.
• Assist Director of Human Resources or Human Resources Manager in achieving goals and objectives as identified in hotel annual AAP.
• Control the administration of wages and benefits to ensure the accurate and equitable application of same, analyzing and applying information retrieved from moderately complex reports, manuals and/or computer systems.
• Prepare correspondence and memos as needed.
• Maintain applicant flow log/data.
• Ensure all new hires and existing associates possess proper employment eligibility verifications.
• Comply with attendance rules and be available to work on a regular basis.
• Perform any other job-related duties as assigned.

Ensures that payroll is processed accurately and timely.

• Trains and assists the hotel staff at the property.
• Process off cycle checks, reversals and voids.
• Audit and reconciles payroll data.
• Perform Ad hoc reporting as necessary.
• Assist Finance with various tasks

QUALIFICATIONS AND SKILLS

Education and Experience

• High School Diploma or equivalent required, Bachelor’s Degree preferred.
• Hotel experience preferred.

Knowledge, Skills and Abilities

• Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, preparation of business plans, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning.
• Leadership skills to motivate and develop staff and to ensure accomplishment of goals.
• Able to set priorities, plan, organize, and delegate.
• Written communication skills to be concise, well organized, complete, and clear.
• Ability to work effectively under time constraints and deadlines.
• Effective verbal and written communication skills.
• Ability to adapt communication style to suit different audiences, such as effectively communicating with