Human Resources Coordinator

Easter Seals Superior CA; Sacramento (CA); Hybrid; USD 36,000 - 39,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Employee assistance program

Flexible schedule

Health insurance

Paid time off

Paid jury duty

Parental leave

Professional development assistance

Tuition reimbursement

Vision insurance

Job summary

Easter Seals Superior CA is seeking a Human Resources Coordinator to support everyday HR operations and help ensure smooth, compliant people processes across the organization's mission and services.

Reporting to the Vice President of Human Resources and Administration, this hybrid role in Sacramento coordinates recruiting and onboarding, supports timekeeping and training compliance, and helps maintain accurate personnel records.

Qualifications

• Associate or bachelor's degree preferred in HR, business, public administration, or related field.
• Equivalent relevant work experience will be considered.

Responsibilities

• Coordinate recruitment activities, verify qualifications, conduct references, coordinate background screenings, communicate offers, maintain hiring documentation.
• Manage new hire onboarding: assign tasks, coordinate IT access, collect employment documents, conduct orientation, ensure policy training compliance.
• Review timesheets for accuracy, coordinate corrections, process approvals, resolve discrepancies, ensure timely submissions.

Skills

Recruiting coordination

Onboarding

Timekeeping

Training compliance

Records management

Confidentiality

Education

Associate or Bachelor's in HR/Business/Public Administration

Job description

Easter Seals Superior CA is seeking a Human Resources Coordinator to support everyday HR operations and help ensure smooth, compliant people processes across the organization's mission and services. Reporting to the Vice President of Human Resources and Administration, this hybrid role in Sacramento coordinates recruiting and onboarding, supports timekeeping and training compliance, and helps maintain accurate personnel records.

In this position, you will collaborate across departments to support employee lifecycle activities, respond to routine HR questions, and maintain confidentiality for employee and applicant information.

Key Responsibilities

• Coordinate recruitment activities, verify qualifications, conduct reference checks, coordinate background screenings, communicate employment offers as authorized, and maintain accurate hiring documentation.
• Manage new hire onboarding by assigning and tracking onboarding tasks, working with IT and other administrative departments to ensure appropriate access, collecting required employment documentation, conducting employee orientation, and ensuring new hires understand organizational policies, procedures, and training requirements.
• Review timesheets for accuracy and completeness, coordinate corrections with employees and supervisors, process approvals within assigned authority, resolve discrepancies, and ensure timely submission according to established procedures.
• Partner with the Quality Assurance and Compliance Officer to monitor required employee trainings, maintain training records, communicate deadlines, follow up on incomplete requirements, and support compliance reviews and audits.
• Establish, organize, and maintain accurate electronic and physical employee files, ensuring required documentation remains complete and up to date, monitoring outstanding records, and safeguarding confidential employee information per organizational policies and applicable requirements.
• Coordinate employee surveys by managing distribution and collection, compiling results, preparing summaries for leadership, and supporting initiatives that promote employee satisfaction, engagement, and retention.
• Respond to routine employee inquiries related to HR procedures, onboarding, timekeeping, documentation, and training; provide professional assistance; and refer sensitive or complex matters to the Vice President of Human Resources and Administration or the appropriate designated personnel.
• Maintain confidentiality and security of employee and applicant information, follow established organizational policies and procedures, support consistent HR practices, and assist with recordkeeping and compliance requirements.
• Perform additional Human Resources and Administrative duties as assigned by the Vice President of Human Resources and Administration.

Requirements

• An associate degree or bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field is preferred.
• Equivalent relevant work experience will be considered.
• One to three years of experience in Human Resources, administrative coordination, personnel records management, or a related field is preferred.
• Experience in a nonprofit, social services, healthcare, or other compliance-focused environment is desirable.

Benefits

• 401(k) matching
• 403(b)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Sacramento, CA 95827
Pay: $26.00 - $28.00 per hour
Expected Hours: 37.5 per week
Experience Level: 1+ years
Education: Associate degree or bachelor's degree in Human Resources, Business Administration, Public Administration, or related field