Human Resources Coordinator

International Paper; Putnam (CT); On-site; USD 52,000 - 70,000; Full time

Job summary

International Paper in Putnam, CT is seeking an HR Coordinator to support managers and employees in HR-related areas. This salaried full-time role reports to the Site Manager with dotted line to HR Manager and involves coordinating recruitment, onboarding, benefits, payroll interfaces, and records management.

You will maintain HR files, ensure compliance with policies, handle attendance and disciplinary actions, and assist with open enrollment, FMLA, and unemployment procedures while promoting a

Qualifications

• Three years of general HR admin experience.
• College degree in HR or related field; PHR preferred.
• Oracle HR/payroll experience.
• MS Office proficiency: Word, Excel, Outlook, PowerPoint.
• Knowledge of federal and state employment laws.
• Ability to handle confidential information with discretion.

Responsibilities

• Support managers and employees in HR-related areas at the facility.
• Coordinate selection for hourly positions, postings, outreach, screening, and onboarding.
• Present policies and work rules to employees and contractors.
• Maintain HR files, medical files, and I-9 records per policy.
• Manage payroll interfaces with Oracle and Workforce; code by job/class.
• Track attendance and apply disciplinary actions as needed.
• Assist with benefits, open enrollment, FMLA, and leave requests.
• Process unemployment claims and related hearings.
• Coordinate employee recognition and events; act as liaison with managers.

Skills

HR administration

Microsoft Office

Oracle

Union manufacturing experience

Employment law knowledge

Organizational skills

Education

HR degree or related field

PHR certification

Tools

Excel

Word

PowerPoint

Outlook

Job description

Job Description

Position Title:

HR Coordinator

Pay Rate :

$52,100 - $69,500

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift :

Salaried Full-Time

Physical Location:

Putnam, CT

The Job You Will Perform:

• Supports managers and employees at the facility in Human Resource-related areas.This is a non-exempt position that reports to the Site Manager with dotted line reporting to the Human ResourceManager.

• Coordinates selection processes for hourly positions including posting with and outreach to the local Workforce Development and other organizations; communication with authorized staffing agencies; sourcing, screening, and corresponding with applicants; conducting pre-employment assessments and reference checks; maintenance of all recruiting files.Coordinates orientation and onboarding activities for new hires.

• Makes presentations to employees and contractors regarding policies and work rules that apply to all individuals who work at our location.

• Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files, and I-9's.

• Maintains logs for disciplinary action, training, vacation, etc. Maintains the accuracy of shared files and databases.

• Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.

• Thorough knowledge of local pay practices, pay levels, job groups, and manages the interface with Oracle and the plant hourly payroll system (Workforce). Ensures hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.

• Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.

• Working knowledge of all benefits for hourly and salaried employees. Assists with open enrollment meetings.Serves as a resource to employees in resolving benefits-related issues and concerns.Supports processes related to FMLA, disabilities, and return to work.

• Processes all unemployment-related claims; participates in any appeal hearings or other activities related to unemployment claims.

• Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate; acts as a liaison between the individual employee, facility managers, Human Resource Manager, and company or community resources in maintaining a highly engaged, union-free work environment.

• May perform additional duties as assigned to support the Finance functions such as payroll, and related administrative duties in support of plant operations.

• Coordinate facility functions including employee recognition, service awards, safety, and holiday-related events.

• Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required.

• Maintains the Affine Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of the annual AAP. Ensure the facility maintains full compliance with all aspects required of a federal contractor.

The Skills You Will Bring:

• Minimum of three years general administrative human resources experience. College degree in Human Resources or related field highly desirable; PHR certification strongly preferred.

• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.

• Experience with Oracle strongly desired. Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel. Demonstrated ability to learn new software programs or databases quickly.

• Prior work experience in a union, multi-shift manufacturing environment preferred.

• Working knowledge of federal and state employment laws.

• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.

• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.

• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.

• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.

Job Identification

2003745

Job Schedule

Full time