Human Resources Coordinator

Albertina-Ker; Portland (OR); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision

Life & accidental insurance

Internal training & career development

Paid holidays & generous time off

401(k) retirement savings plan

Employee Assistance Plan (EAP)

Job summary

Albertina Kerr is seeking a Human Resources Coordinator to be the first point of contact for the HR department, handling inquiries, onboarding, and daily transactions. The role combines remote work with occasional travel to our offices and requires knowledge of agency policies and employment laws.

You will support recruitment, data entry in the HRIS, and credentialing compliance. This position emphasizes excellent communication, confidentiality, and problem solving, with opportunities for

Qualifications

• Excellent communication and interpersonal skills.
• Advanced computer literacy and ability to learn HRIS quickly.
• Ability to obtain DHS QED status.
• Experience with onboarding, offboarding, and HR transactions.

Responsibilities

• Serve as first point of contact for the HR department.
• Handle inquiries and HR transactions, onboarding and offboarding.
• Coordinate start dates with candidates and Training department.
• Enter new hire, payroll, and employee data into HRIS; prepare ID badges.
• Generate HR reports for stakeholders.

Skills

HR communication

HRIS proficiency

Onboarding

Time management

Confidentiality

Diversity & inclusion

Education

Bachelor’s degree or equivalent experience

HR certification or experience preferred

Tools

HRIS software

Job description

At Albertina Kerr, we believe that all people thrive in nurturing and inclusive communities. Our mission is to empower people with intellectual and developmental disabilities and mental health challenges to lead self-determined lives in their communities.We are seeking a dedicated and motivated Human Resources Coordinator to join our team!As the Human Resources Coordinator, you will be the first point of contact for our HR department, handling inquiries, employee onboarding and offboarding, and daily HR transactions. This role requires independent judgment, a deep understanding of Agency HR policies and practices, and a solid grasp of federal and state employment laws. If you thrive in a dynamic environment and excel at ensuring smooth HR operations, we’d love to hear from you!This position is primarily remote with daily, virtual team meetings and occasional travel to our administrative offices required. In-office required on Mondays.Essential Duties:HR Service Center SupportServe as the first point of contact for the HR department. Respond promptly and accurately to inquiries, directing requests to appropriate HR staff.Maintain positive employee relations through strong customer service and problem-solving skills while exhibiting a professional and helpful demeanor.Research and provide data, assisting employees and managers in understanding Agency policies and practices.Candidate & New Hire SupportSupport recruitment and hiring activities, including job postings, applications, and related administrative processes.Coordinate start dates with candidates, hiring managers, and the Training department.Oversee new hire processing and onboarding, verifying degrees and credentials, conducting background/reference checks, and ensuring compliance with credentialing requirements.Act as Qualified Entity Designee (QED) for DHS Background Checks, determining hiring eligibility and processing any necessary suspension or termination paperwork.Enter new hire, payroll, and employee data into the HRIS, prepare ID badges, and assist with orientation tasks.Administrative Support & Record-KeepingProcess employee transactions and maintain accurate records within the HRIS system.Assign and track documents, performance reviews, and employee surveys, ensuring timely completion.Generate reports as needed for various audiences.Provide general administrative support, including filing, supply orders, document production, invoicing, and mailing. This may require occasional onsite work.Additional ResponsibilitiesStay up-to-date on HR practices and agency policies through training sessions.Participate in committees and meetings to support HR projects and organizational needs.Perform other duties as assigned.BenefitsPaid medical, dental, and vision employee benefitsPaid basic life & accident insurancePaid internal training and career developmentPaid holidays and generous time off401(k) retirement savings plan24-hour Employee Assistance Plan (EAP) that provides resources for everything from mental health to pet insurance and financial counsellingQualificationsBachelor’s degree or equivalent experience required.HR certification or experience working in Human Resources preferred.Excellent communication and interpersonal skills. Ability to act with integrity, professionalism, and confidentiality.Good time management, problem-solving, and organizational skills.Advanced computer literacy. Proficiency with or the ability to quickly learn the agency’s HRIS and related systems.Ability to obtain DHS Qualified Entity Designee (QED) status.Strong understanding and appreciation of a diverse work environment and fostering diversity, equity, and inclusion in the workplace.