Human Resources Coordinator

Albertina Kerr; Portland (OR); Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Life & accident insurance

Internal training and career dev

Paid holidays and generous time off

401(k) retirement plan

Employee Assistance Plan (EAP)

Job summary

Albertina Kerr is seeking a dedicated Human Resources Coordinator to join our team. You will be the first point of contact for HR, handling inquiries, onboarding and offboarding, and daily HR transactions.

This role requires independent judgment and knowledge of agency policies and federal/state employment laws. The position is primarily remote with daily virtual meetings and occasional travel; in-office is required on Mondays.

Qualifications

• Bachelor's degree or equivalent experience required.
• HR certification or experience working in Human Resources preferred.
• Excellent communication and interpersonal skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Good time management, problem-solving, and organizational skills.
• Advanced computer literacy.
• Proficiency with or the ability to quickly learn the agency's HRIS and related systems.
• Ability to obtain DHS Qualified Entity Designee (QED) status.
• Strong understanding and appreciation of a diverse work environment and fostering diversity, equity, and inclusion in the workplace.

Responsibilities

• Serve as the first point of contact for the HR department.
• Respond promptly and accurately to inquiries, directing requests to appropriate HR staff.
• Maintain positive employee relations through strong customer service and problem-solving skills while exhibiting a professional and helpful demeanor.
• Research and provide data, assisting employees and managers in understanding Agency policies and practices.
• Support recruitment and hiring activities, including job postings, applications, and related administrative processes.
• Coordinate start dates with candidates, hiring managers, and the Training department.
• Oversee new hire processing and onboarding, verifying degrees and credentials, conducting background/reference checks, and ensuring compliance with credentialing requirements.
• Act as Qualified Entity Designee (QED) for DHS Background Checks, determining hiring eligibility and processing any necessary suspension or termination paperwork.
• Enter new hire, payroll, and employee data into the HRIS, prepare ID badges, and assist with orientation tasks.
• Process employee transactions and maintain accurate records within the HRIS system.
• Assign and track documents, performance reviews, and employee surveys, ensuring timely completion.
• Generate reports as needed for various audiences.
• Provide general administrative support, including filing, supply orders, document production, invoicing, and mailing. This may require occasional onsite work.

Skills

Communication

Interpersonal skills

Integrity & confidentiality

Time management

Organizational skills

HRIS proficiency

Problem solving

Tech literacy

Education

Bachelor's degree or equivalent experience

HR certification

Job description

At Albertina Kerr, we believe that all people thrive in nurturing and inclusive communities. Our mission is to empower people with intellectual and developmental disabilities and mental health challenges to lead self-determined lives in their communities. We are seeking a dedicated and motivated Human Resources Coordinator to join our team! As the Human Resources Coordinator, you will be the first point of contact for our HR department, handling inquiries, employee onboarding and offboarding, and daily HR transactions. This role requires independent judgment, a deep understanding of Agency HR policies and practices, and a solid grasp of federal and state employment laws. If you thrive in a dynamic environment and excel at ensuring smooth HR operations, we'd love to hear from you! This position is primarily remote with daily, virtual team meetings and occasional travel to our administrative offices required. In-office required on Mondays.

HR Service Center Support

• Serve as the first point of contact for the HR department.
• Respond promptly and accurately to inquiries, directing requests to appropriate HR staff.
• Maintain positive employee relations through strong customer service and problem-solving skills while exhibiting a professional and helpful demeanor.
• Research and provide data, assisting employees and managers in understanding Agency policies and practices.

Candidate & New Hire Support

• Support recruitment and hiring activities, including job postings, applications, and related administrative processes.
• Coordinate start dates with candidates, hiring managers, and the Training department.
• Oversee new hire processing and onboarding, verifying degrees and credentials, conducting background/reference checks, and ensuring compliance with credentialing requirements.
• Act as Qualified Entity Designee (QED) for DHS Background Checks, determining hiring eligibility and processing any necessary suspension or termination paperwork.
• Enter new hire, payroll, and employee data into the HRIS, prepare ID badges, and assist with orientation tasks.

Administrative Support & Record-Keeping

• Process employee transactions and maintain accurate records within the HRIS system.
• Assign and track documents, performance reviews, and employee surveys, ensuring timely completion.
• Generate reports as needed for various audiences.
• Provide general administrative support, including filing, supply orders, document production, invoicing, and mailing. This may require occasional onsite work.

Additional Responsibilities

• Stay up-to-date on HR practices and agency policies through training sessions.
• Participate in committees and meetings to support HR projects and organizational needs.
• Perform other duties as assigned.

Benefits

• Paid medical, dental, and vision employee benefits
• Paid basic life & accident insurance
• Paid internal training and career development
• Paid holidays and generous time off
• 401(k) retirement savings plan
• 24-hour Employee Assistance Plan (EAP) that provides resources for everything from mental health to pet insurance and financial counselling

Qualifications

• Bachelor's degree or equivalent experience required.
• HR certification or experience working in Human Resources preferred.
• Excellent communication and interpersonal skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Good time management, problem-solving, and organizational skills.
• Advanced computer literacy.
• Proficiency with or the ability to quickly learn the agency's HRIS and related systems.
• Ability to obtain DHS Qualified Entity Designee (QED) status.
• Strong understanding and appreciation of a diverse work environment and fostering diversity, equity, and inclusion in the workplace.