Human Resources Coordinator

Mutual trading company; Secaucus (NJ); On-site; USD 50,000 - 55,000; Full time

Job summary

Mutual trading company in Secaucus, NJ seeks an HR Coordinator to support daily HR operations, maintain records, and ensure compliance across the HR function. You will coordinate performance reviews, training, and attendance, plus assist with benefits, payroll changes, and audits.

The role requires 1–3 years in HR, proficiency with ADP Workforce Now and Microsoft Office, and strong organizational skills. This is an on-site position with growth potential.

Qualifications

• Fluency in English and Spanish, both written and verbal.
• 1–3 years of Human Resources administration experience.
• Experience with ADP Workforce Now or another HRIS preferred.
• Proficiency in Microsoft Excel, Word, Outlook, and Teams.

Responsibilities

• Support daily HR operations, including employee records and confidential files.
• Coordinate performance reviews, mandatory training, compliance deadlines.
• Assist with employee relations, leave administration, and offboarding.
• Administer DOT/driver compliance and workplace injury documentation.
• Provide benefits support, payroll changes, and Open Enrollment activities.
• Maintain HR calendars, trackers, and reports; escalate when needed.

Skills

Bilingual English/Spanish

ADP Workforce Now

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Timekeeping & Payroll coordination

Attention to detail

Education

Bachelor's degree in HR/Business Administration

Tools

ADP Time & Attendance

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Secaucus, NJ, US

26 days ago Requisition ID: 1752

Salary Range: $50,000.00 To $55,000.00 Annually

The Human Resources Coordinator supports the day-to-day operations, administration, compliance, and employee-support activities of the Human Resources Department.

The position is responsible for coordinating and maintaining key HR processes including employee records, performance-management administration, mandatory training compliance, corrective-action tracking, DOT and employee medical-testing coordination, leave-of-absence process oversight, benefits administration support, union administration, workplace injury documentation, employee engagement, offboarding, HR audits, and departmental compliance tracking.

The HR Coordinator serves as an important administrative and operational resource within Human Resources by maintaining accurate records, monitoring deadlines and completion requirements, preparing documentation, following up with employees and managers, and escalating exceptions or complex matters to the HR & Administration Manager.

Key Responsibilities

• Support daily HR operations, including employee records, HR systems, documentation, and confidential personnel files.
• Coordinate and monitor performance reviews, mandatory training, HR compliance requirements, and departmental deadlines.
• Support employee relations, corrective action, leave of absence, return-to-work, and employee offboarding processes.
• Administer and track DOT/driver compliance, employee medical and drug testing, workplace injury documentation, and related requirements.
• Provide support for employee benefits, union administration, payroll-related HR changes, and Open Enrollment activities.
• Maintain HR compliance records and assist with internal audits, regulatory requirements, SOPs, and process documentation.
• Coordinate employee training, engagement initiatives, company events, and HR communications across company locations.
• Maintain HR calendars, trackers, reports, and documentation while following up on outstanding requirements and deadlines.
• Provide general HR support to employees and managers and collaborate with Payroll, Safety/Security, Compliance, and other departments.
• Provide recruitment and onboarding support as needed and assist with special HR projects and company-wide initiatives.

Qualifications

• Fluency in English and Spanish, both written and verbal,required.
• Bachelor's degree in human resources, Business Administration, Management, or a related field preferred.
• 1–3 years of Human Resources, HR administration, or related experience preferred.
• Experience supporting multiple HR functions such as employee records, HRIS, timekeeping, payroll coordination, benefits, training, performance management, compliance, or employee-relations administration preferred.
• Experience with ADP Workforce Now or another HRIS strongly preferred.
• Experience with ADP Time & Attendance and/or payroll coordination preferred.
• DOT compliance, leave administration, workplace injury, audit, or employee-relations documentation experience is a plus but not required.
• Proficiency in Microsoft Excel, Word, Outlook, Teams, and related business applications.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and follow-through.
• Ability to maintain confidential and sensitive employee information.
• Ability to manage multiple responsibilities and deadlines.
• Ability to work independently within established procedures.
• Ability to recognize when matters require escalation to HR management.
• Demonstrated professionalism, accountability, adaptability, and sound judgment.
• Strong interest in developing a long-term career in Human Resources Operations.