Human Resources Coordinator

Chinburg; Newmarket (NH); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a detail-oriented Human Resources Coordinator to support various HR initiatives and operational tasks. This role involves managing payroll, facilitating new hire onboarding, and ensuring compliance with employment laws. The ideal candidate will have a minimum of 3 years of HR experience, strong organizational skills, and the ability to handle confidential information with discretion. Join a collaborative team that values a people-centric approach and contributes to a safe and compliant work environment. If you're passionate about HR and eager to make a difference, this opportunity is perfect for you.

Qualifications

• 3+ years of HR or administrative support experience required.
• Experience in payroll processing and HRIS systems is a plus.

Responsibilities

• Serve as the primary HR contact for employee inquiries and support.
• Manage bi-weekly payroll processing and maintain payroll records.
• Coordinate recruitment efforts and facilitate new hire onboarding.

Skills

Human Resources Management

Payroll Processing

Microsoft Office Suite

HRIS Systems

Organizational Skills

Communication Skills

Confidentiality

Education

Bachelor's Degree in Human Resources or related field

Tools

BambooHR

Job description

Position Summary: The Human Resources Coordinator provides support in a variety of administrative and operational tasks. The ideal candidate is detail-oriented, highly organized, trustworthy, and passionate about delivering HR initiatives and support with a people-centric approach.

Primary Essential Responsibilities:

General Human Resources:

• Serve as the primary point of contact and employee advocate for general HR-related inquiries and support needs.
• Facilitate end-to-end new hire onboarding process, including pre-employment logistics, coordination and scheduling of orientation, and ensuring timely completion of all post-hire documentation and compliance requirements.
• Maintain employee files and HR data systems to ensure data integrity, accuracy, confidentiality, and compliance, promptly updating organizational changes.
• Provide benefits administration, including enrollments, qualifying life events, carrier updates, and year-round employee communications.
• Coordinate recruitment efforts including preliminary conversations with hiring managers, job posting/refreshing, culture screens, scheduling, and candidate communication.
• Participate in the development and rollout of HR programs and initiatives, such as engagement surveys, policy updates, training events, and recognition programs.
• Provide administrative support to the Senior Human Resources Director and contribute to cross-functional HR projects as needed.

Payroll Administration:

• Manage and process all aspects of bi-weekly payroll in BambooHR with accuracy, confidentiality, and adherence to deadlines.
• Maintain payroll records and respond to employee payroll inquiries in a timely manner.
• Ensure compliance with applicable wage and hour laws and company compensation practices.

Workers’ Compensation & Leave Management:

• Draft and submit First Reports of Injury promptly to the insurance broker and track claim status through resolution.
• Prepare wage statements and documentation required for workers’ compensation claims.
• Collect and track all related documentation, including doctors’ notes, light-duty approvals, and work status updates.
• Assist with annual OSHA 300/300A reporting and maintain accurate injury logs in compliance with OSHA standards.

Workplace Safety & Compliance:

• Collaborate with leadership and safety teams to promote a safe and compliant work environment.
• Support company-wide safety initiatives, training efforts, and communications on health and safety protocols.

Other duties as assigned.

Desired Skills & Abilities:

• Minimum of 3 years of experience in human resources or administrative support within a corporate or office environment; experience in the construction industry is a plus.
• Payroll processing experience is highly preferred.
• Solid understanding of employment laws and HR best practices.
• Proven ability to handle confidential information with a high level of discretion and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with HRIS systems, especially BambooHR, is a plus.
• Strong organizational and time-management skills; able to prioritize tasks, multitask effectively, and meet deadlines in a fast-paced setting.
• Excellent interpersonal, verbal, and written communication skills.
• Collaborative and self-motivated, with the ability to work independently and as part of a team.

Other Essential Requirements:

• Regular on-site attendance is required; the standard schedule is Monday through Friday.
• Adherence to all company personnel policies is mandatory.
• Must have a valid driver’s license, reliable transportation, and a driving record that meets company standards.
• Must be able to complete company-required training.
• Occasional travel may be required within New Hampshire, Maine, and Vermont.