Human Resources Coordinator

Sidley Austin LLP; New York (NY); On-site; USD 74,000 - 90,000; Full time

Job summary

A leading law firm seeks an HR Assistant for its New York office, tasked with managing HR processes, supporting the HR Director and Manager. This role requires a Bachelor’s degree and involves various responsibilities from overseeing employee records to training coordination, ensuring compliance, and assisting with HR projects.

Qualifications

• 1-2 years experience in an HR role required.
• Experience with HRIS systems needed.
• Proficient in MS Office including Word, Excel and PowerPoint.

Responsibilities

• Manages the non-employee process for the NY Office.
• Assists HR Manager in processing data on new hires and terminations.
• Coordinates employee orientation and exit interview processes.

Skills

Organizational Skills

Attention to Detail

Interpersonal Communication Skills

Problem Solving Skills

Education

Bachelor’s degree (B.A. or B.S.)

Tools

HRIS systems

MS Office Suite

Job description

Summary

Assists Human Resources Director and Human Resources Manager in carrying out day to day operations and various human resources programs and procedures for the New York office.

Duties and Responsibilities

• Manages the non-employee process for the NY Office. Coordinates use of temporary employees.
• Assists the Human Resources Manager in preparing and processing data on new hires, terminations, salary, position and status changes, etc., including preparation of Personnel Action Notices.
• Processes unemployment claims.
• Coordinates employee orientation, exit interview process and maintaining records pertaining to employment application intake.
• Oversees maintenance of electronic personnel files and various other departmental files.
• Assists employees and public with personnel and policy information, including employment verifications.
• Trains, monitors and reconciles Time and Attendance data entry by staff including leaves of absences (STD, FMLA and Workers Comp).
• Assists Human Resources Director in maintaining compliance with applicable federal, state and local employment regulations with mandatory postings.
• Supervises Human Resources Cristo Rey Interns.
• Coordinates programs and events sponsored by the Human Resources Department.
• Coordinates and monitors new hire training with IT training department.
• Assists Human Resources Director and Human Resources Manager with related projects as needed.
• Assists with other projects as required and assigned.

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

Target Salary Range

$74,900 - $89,800 if located in New York

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).

Education and/or Experience:

Required:

• Bachelor’s degree (B.A. or B.S.) from an accredited college or university
• One to two years experience in an HR role
• Experience with HRIS system
• Proficiency with MS Office Suite, including Word, Excel and PowerPoint applications

Preferred:

• Three years experience in an HR role at a law firm
• Prior experience with Peoplesoft Human Resources Information System and HR applications

Other Skills and Abilities:

The following will also be required of the successful candidate:

• In addition to the above, the following may also be required of the successful candidate:
• Excellent organizational skills
• Excellent attention to detail
• The use of good judgment and good interpersonal communication skills
• Well-developed analytical and problem solving skills
• Works harmoniously and effectively with others as part of a team
• A self-starter who desires to show ownership and commitment to the job
• Exercises confidentiality and discretion
• Proofreads accurately

Sidley Austin LLP is an Equal Opportunity Employer

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