Human Resources Coordinator

El Rio Grande Latin Market; Mesquite (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

El Rio Grande Latin Market in Mesquite, TX is seeking an HR Administrative Assistant to support onboarding, records, payroll, and daily HR operations at our store. You will coordinate offer letters, complete I-9s, and maintain confidential personnel files. You will assist with audits, employment verifications, and communications across locations.

Bilingual English/Spanish preferred; strong MS Office skills are required. This is an office-based role within a grocery setting.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of administrative or HR/office support experience.
• Bilingual English/Spanish strongly preferred.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Coordinate onboarding, including offers and I-9 completion.
• Maintain confidential employee files and update HRIS with changes.
• Support payroll data accuracy and timekeeping processes.
• Assist with employment verifications and audits as needed.
• Promote positive culture and employee engagement across store locations.
• Coordinate interviews and tracking of applicant status.

Skills

Organizational skills

Multitasking

Microsoft Office

Confidential information handling

Bilingual English/Spanish

Attention to detail

Time management

Professionalism

Fast-paced environment

Education

High school diploma

Tools

HRIS systems

Job description

Description

Key Responsibilities

Onboarding & Offboarding

• · Coordinate full onboarding process for new hires, including:
  • o offer letters and documentation
  • o I-9 completion
• · Process employee terminations and ensure proper documentation is completed
• · Ensure timely and accurate entry of new hires, transfers, and status changes in HR systems

Employee Records & HR Administration

• · Maintain accurate and confidential employee personnel files
• · Update HRIS systems with employee changes (promotions, transfers, pay changes, terminations)
• · Assist with employment verification requests
• · Support audits and compliance reporting as needed
• · Post open positions and manage job boards
• · Schedule interviews and coordinate communication between candidates and hiring managers
• · Track applicant status and maintain recruiting records
• · Support high-volume hourly recruiting needs across store locations

Payroll & Timekeeping Support

• · Assist store leadership with timekeeping corrections and approvals
• · Monitor attendance, PTO, and schedule compliance
• · Support payroll preparation by ensuring accurate employee data
• · Partner with Payroll to resolve discrepancies and employee inquiries

Employee Relations, Culture & Retention

• · Support HR leadership in fostering a positive, inclusive, and performance-driven company culture
• · Assist with employee engagement initiatives, recognition programs, and internal communications
• · Help identify early indicators of turnover and support retention efforts across store locations
• · Partner with HR leadership on employee feedback, concerns, and workplace climate issues
• · Support documentation and follow-up for employee relations matters in a fair and consistent manner
• · Promote company values and ensure consistent communication of policies and expectations
• · Assist in onboarding experiences that strengthen employee connection, engagement, and long-term retention

Safety & Store Support

• · Assist with store safety walk-throughs and basic compliance checks
• · Support PPE compliance and uniform distribution tracking
• · Communicate safety concerns to HR leadership and store management

Qualifications

• · High school diploma or equivalent
• · Minimum 2 years of administrative, HR, or office support experience
• · Strong organizational and multitasking skills
• · Proficiency in Microsoft Office (Word, Excel, Outlook)
• · Ability to handle confidential information
• · Bilingual (English/Spanish) strongly preferred
• · Employee engagement and culture building mindset
• · Attention to detail
• · Time management and organization
• · Confidentiality and professionalism
• · Ability to work in a fast-paced environment

Working Conditions

• · Office-based role within a grocery store environment
• · Regular interaction with store team members
• · Occasional walking through operational departments (meat, bakery, kitchen, etc.) with varying temperatures
• · May require occasional travel to store locations for onboarding support
• · Flexible schedule, including occasional weekends as needed

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.