Store Administrator ELR

heritagecareersite; Dallas (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

El Rancho Supermercado is seeking a Store Administrator to implement HR policies, assist with recruitment, training, and employee relations. The role ensures compliance with local, state, and federal labor laws and maintains a positive work environment across stores.

The position calls for handling schedules, payroll-related tasks, and confidential information, with a focus on accuracy and customer service. Bilingual in Spanish and English is preferred.

Qualifications

• Be at least 18 years of age; possess a high school diploma or GED, or equivalent experience.
• Maintain integrity and confidentiality; adapt to shifting hours as business dictates.
• Bilingual in Spanish and English preferred; strong communication and organizational skills.

Responsibilities

• Administer HR procedures to ensure compliance with company policies and labor laws.
• Plan, assist, and execute recruitment processes and onboarding.
• Manage employee records, payroll input, schedules, and reporting.
• Conduct safety audits and partner with HR on employee relations and investigations.
• Support training, benefits orientation, and staff development initiatives.

Skills

Fluent Spanish

Strong communication

Organizational skills

Confidentiality

Education

High school diploma or GED

Tools

Outlook

Excel

Word

Job description

At El Rancho Supermercado, how we work is defined by shared values that include absolute integrity, respect, and collaboration. However, it is more than that; it is smart and highly driven people united in purpose to serve one another.

Bring your energy and unique perspective and you will have the opportunity to grow with us professionally, personally, and financially. You will be part of a team that genuinely cares about helping you succeed, and you will work alongside talented colleagues, while making a difference in our communities

POSITION SUMMARY:

The Store Administrator is responsible for implementing and administering Human Resources training policies and procedures to ensure compliance with company policies along with local, state, and federal labor laws and regulations. In addition, the position will support the stores by assisting with recruitment, employee training and development, employee relations and conflict resolution while maintaining a positive and healthy work environment through fair and consistent treatment of all El Rancho employees

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential duties and responsibilities of this position include, but are not limited to, the following:

• Administer Human Resources procedures to ensure full compliance with all company policies and local, state, and federal employment laws.
• Act as an informative resource regarding Human Resources programs and procedures.
• Constitute daily interaction with employees, resolving complaints, problems and concerns, with a continuum of improving working conditions.
• Plan, assist, and execute the recruitment process, interviews, hiring, promotional selections, annual evaluations, internal transfers, deductions, Visa cards, direct deposits, disciplinary problems, terminations, reward programs and employee recognition.
• Implement and organize orientation for employees.
• Manage food handling certificates.
• Organize and lead monthly benefits orientation for qualifying employees.
• Maintain personnel records, including job external and internal postings.
• Submit all necessary weekly reports and store correspondence to corporate including I-9s for follow-through.
• Ensure that all applications, employment references, background checks, employment verifications, employment status reports and any other required documentation are in compliance with company policies and procedures.
• Maintain availability for meetings with store level employees and management as needed.
• Partner with Regional Human Resource Managers on all HR related issues.
• Responsible for reviewing, monitoring, and correcting hours worked by employees, inputting work schedules, generating reports and closing the payroll.
• Responsible for creating employee numbers, registering and uploading all documents to the employee's profile, and managing reports.
• Manage full cycle- recruitment for store location by reviewing online applications, hiring employees, and on-boarding.
• Review store cameras to assist with investigations regarding accidents of employees and customers; partnering with the Loss Prevention and HR team.
• Perform daily store walks to enforce proper employee uniform and PPE.
• Make recommendations to store management concerning recruiting, interviewing, hiring, promotional selections, terminations, disciplinary issues and employee reward/recognition programs.
• Assist store management team and store Safety Captains with safety audits, safety committee meetings, and on-going safety coaching for all employees.
• Perform any other duties as assigned by supervisor

EDUCATION & EXPERIENCE

• Be at least 18 years of age; possess a high school diploma, or GED, along with -2 years' experience in a related job; or an acceptable combination of education and experience;

QUALIFICATIONS:

• Maintain high level of integrity and confidentiality, have great ability to work varied hours/days as business dictates, and have excellent organizational skills, with the ability to prioritize work and perform several tasks concurrently with ease and professionalism;
• Be dependable and reliable having the ability to work a flexible schedule that changes as the business changes; including nights, weekends and holidays;
• Detail-oriented to avoid making errors and to recognize errors made by others; and can be discreet and trustworthy due to frequent contact with confidential material;
• Strong communication and interpersonal skills with the ability to communicate clearly and concisely, verbally and in writing. Preferred bilingual in Spanish and English;
• Proficiency in Outlook, Excel, and Word with knowledge of specialized bookkeeping or accounting software, able to operate calculator, computer, and other general office equipment, and totals all checks, cash, and credit cards from the previous day;
• This position requires satisfactory completion of a background check and third-party consumer reporting agency investigation.

KNOWLEDGE, SKILLS, & ABILITIES

• Fluent in Spanish.
• Excellent communication skills.
• Knowledgeable in computer navigation and software.
• Be very attentive and friendly.
• No criminal record.
• Ability to work under little or no supervision.
• Ability to work under pressure.
• Confident working in a fast-paced, constantly evolving environment and exhibit excellent multi-tasking skills.
• Desired but not required:
  • Sales experience
  • Cash handling experience
  • Bilingual: Spanish and English
  • Financial Services experience

PHYSICAL DEMANDS AND WORK CONDITIONS:

The physical demands and work conditions below represent those that must be met to successfully perform the essential functions of this job. Some requirements may be modified to accommodate individuals with disabilities:

• While performing job duties, the manager is required to sit, stand, and use the hands to handle objects, tools, or controls.
• Able to lift up to 50lbs.
• Successful performance requires vision abilities that include close vision and the ability to adjust focus.
• The work environment is that typical of an office and retail store. The noise level ranges from quiet to loud.
• Ability to drive and flexible to travel to all company locations as required.

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business or the work environment change.