Human Resources Coordinator

On Plane Consulting; Louisville (KY); On-site; USD 25,000 - 39,000; Part time

Job summary

On Plane Consulting in Louisville, KY is seeking a part-time HR & Payroll Specialist to gain hands-on experience in payroll operations and HR tasks. You will assist with timekeeping audits, payroll reconciliation, and open enrollment support, working under an HR Consultant in a dynamic, growth-focused environment.

This entry-level role is ideal for a student graduating in December 2026 or a recent graduate looking to develop practical HR skills in a hands-on setting on site in Louisville.

Qualifications

• Pursuing a degree with anticipated graduation December 2026.
• Strong attention to detail and accuracy in HR/payroll tasks.
• Excellent verbal and written communication skills.
• Ability to maintain strict confidentiality regarding employee data.
• Proficiency with Microsoft applications and common HR software.

Responsibilities

• Audit employee time records prior to each payroll run.
• Identify time discrepancies and resolve disputes with managers.
• Assist with payroll reconciliation and data entry.
• Respond to routine pay questions and open enrollment inquiries.
• Help prepare and distribute open enrollment materials.
• Maintain enrollment records and reconcile benefits with payroll.
• Support the HR Consultant and assist with confidential HR tasks.

Education

Pursuing HR degree or related field

Tools

Microsoft Office

UKG Ready

QuickBooks

Job description

Schedule: Starting at 15–20 hours per week; days/hours may vary based on business needs

About On Plane Consulting:

At On Plane Consulting, we build great places for people to work. We help CEOs and business owners build stronger organizations through practical, forward-thinking HR and organizational effectiveness strategies. Our team partners with fast-growing startups and small to mid-size companies across technology, manufacturing, distribution, private equity and healthcare to help them get their people and processes "on plane" — running smoothly, aligned, and ready for growth.

We lead with abundance, curiosity, and a bias toward solutions over problems — and we hold our work to a high bar because we find real joy in doing it well.

As a member of our team, you'll gain hands-on exposure to multiple industries and clients, working alongside senior HR leaders who have led people operations at companies like Amazon, Humana, McKesson, and Blue Apron. We value curiosity, integrity, and initiative — and we invest in developing the next generation of HR professionals.

Position Summary

The HR & Payroll Specialist is an ongoing, part-time position designed for someone early in their HR career to gain hands-on experience in payroll and Human Resources operations. The role will assist with timekeeping audits, payroll reconciliation, and open enrollment support, while gaining exposure to core HR functions under the guidance of the HR Consultant. This role is well suited to a student graduating in December 2026, or a recent graduate, looking to learn and grow in the HR field.

Payroll Support

• Audit employee time records for accuracy, completeness, and compliance with company policy prior to each payroll run
• Identify time discrepancies (missed punches, overtime flags, unapproved edits) and communicate directly with managers to resolve disputes before payroll processing deadlines
• Assist with payroll reconciliation, including comparing time system data (e.g., UKG Ready) against payroll outputs to confirm accuracy
• Support the HR Consultant’s with payroll processing tasks, including data entry, report generation, and pre-processing audits
• Respond to routine employee questions regarding pay and deductions, escalating complex issues to the HR Consultant as needed
• Assist with preparation and distribution of open enrollment materials and communications
• Help track employee enrollment elections and follow up on outstanding or incomplete submissions
• Support data entry and reconciliation of benefit elections against payroll/benefits systems
• Respond to routine employee benefits questions, escalating complex issues to the HR Consultant as needed
• Assist with organizing and maintaining open enrollment documentation and records

General HR Support

• Assist with responding to client questions, escalating as needed to the HR Consultant
• Help manage and maintain the client ticket system, including logging, updating, and tracking tickets through resolution
• Maintain organized, confidential records related to payroll, time disputes, and benefits
• Assist with special projects as assigned
• Follow established SOPs and internal controls for handling confidential employee data

Qualifications

• Currently pursuing a degree with an anticipated graduation date of December 2026, or a recent graduate, in Human Resources, Business Administration, or a related field
• Strong attention to detail
• Excellent verbal and written communication skills, including the ability to professionally follow up with managers and employees
• Ability to maintain strict confidentiality regarding employee pay and personal information
• Proficiency with Microsoft applications

Preferred Qualifications

• Prior coursework or internship experience in HR, payroll, or benefits administration
• Familiarity with UKG Ready, QuickBooks, or similar HR/payroll platforms

In this role, you'll build practical experience in:

• Employee relations and executive presence
• Payroll auditing and reconciliation processes
• Timekeeping dispute resolution and manager communication
• Open enrollment administration from the employer side
• Confidential data handling and HR documentation standards
• This is a 100% onsite position based in Louisville, KY (Nulu area); remote work is not available for this role
• Flexibility to adjust hours around payroll deadlines and peak open enrollment activity and class schedules