Human Resources Coordinator

The J. Paul Getty Museum; Los Angeles (CA); Hybrid; USD 45,000 - 75,000; Full time

Job summary

An innovative institution is seeking an HR Coordinator to enhance its human resources operations. This role involves collaborating with HR Specialists to support various functions, including recruitment, data management, and employee relations. The ideal candidate will thrive in a hybrid work environment, showcasing strong communication and organizational skills. By joining this dynamic team, you'll contribute to fostering a diverse and inclusive workplace while ensuring that HR processes run smoothly. This opportunity is perfect for those passionate about supporting employees and enhancing workplace culture in a prestigious setting.

Benefits

Medical, Dental, and Vision insurance

403(b) Employee Investment retirement plan

Getty contribution to 401(a) retirement account

Educational Assistance

Paid Vacation, Sick, and Personal Days

12 Paid Holidays

Bi-weekly Off-Fridays

On-Site Fitness Center

Community service opportunities

Qualifications

• Minimum 4-5 years human resources experience required.
• Solid knowledge of HR processes and best practices needed.

Responsibilities

• Assists with recruitment and manages applicant tracking system.
• Maintains HRIS data management and ensures compliance with policies.

Skills

Excellent oral and written communication skills

Exceptional organizational and time management skills

Strong interpersonal skills

Ability to maintain confidentiality

Attention to detail and accuracy

Education

Bachelor’s degree preferred

Tools

PeopleSoft

Applicant tracking systems

Performance management systems

Office software (Word, Excel, PowerPoint)

Job description

Diversity, Equity, Accessibility, and Inclusion at Getty
Getty believes diversity, equity, accessibility, and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve and includes individuals who bring a diversity of values and experiences. Individuals of color, women, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply.

Job Summary

Introduction
Getty’s Human Resources team is a group of professionals that assist business units in meeting their human resources needs, including recruitment, benefits, compensation, training, employee relations, and performance management coaching. Our goal is to provide quality HR services that support staff and managers and help attract, develop, motivate, and retain a diverse workforce within a welcoming work environment.

As representatives of Human Resources, the team develops effective working relationships with colleagues across Getty. Thoughtfulness, discretion, professionalism, and sound judgment are required.

Getty is undertaking a major business systems selection and conversion, including HR, Payroll, and Financial systems. Staff in these areas are expected to engage in and support the integration and implementation as needed.

Getty has a strong commitment to balancing work and personal life and supporting professional development. After a successful introductory period, this role will be hybrid/partially remote.

Opportunity

We are currently seeking an HR Coordinator who will work in partnership with one or more HR Specialists as business partners with Getty’s programs and departments. This position provides efficient assistance to help facilitate all HR functions and administer policies. They collaborate fully with HR colleagues to provide counsel and information that support Getty’s employees in a consistent manner.

Please include a cover letter along with your resume and completed application.

Major Job Responsibilities

• Applies knowledge of human resources to a variety of assignments of moderate complexity.
• Builds knowledge around various Getty HR functional areas in order to provide support and be responsive to employee inquiries.
• Participates in meetings with respective business units, as requested.
• Performs HRIS data management including accurate data entry, initiating employment transactions and running reports.
• Responds to employee questions related to established Getty policies and procedures and assists employees as needed.
• Assists with recruitment process by managing applicant tracking system, sharing applicant information with business units, and responding to questions. May assist further by conducting initial review and screening of applicants.
• Manages new-hire process and paperwork, including conducting background screens, distribution of offer letters, communicating with new hire, providing and collecting necessary information/documents, etc.
• Works as part of HR Coordinator team to organize onboarding and exit processes and lead new employee orientations.
• Partners with others to manage leaves of absence, including follow-up, appropriate correspondence, tracking leaves, and maintaining files, as appropriate.
• Maintains human resources related files, including employment and recruitment files, following document retention requirements.
• Ensures all regulatory requirements are met with respect to areas of responsibility.
• Stays current on changes relevant to the HR field and role.
• Contributes to the overall success of the department by providing constructive and timely feedback on policies, procedures, and processes.
• Works in partnership with colleagues on special projects, as requested.

Qualifications

• Bachelor’s degree preferred
• Minimum 4-5 years human resources experience
• Solid knowledge of Human Resources processes and best practices

Knowledge, Skills and Abilities

• Excellent oral and written communication skills
• Exceptional organizational and time management skills
• Strong interpersonal skills and commitment to customer service
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive personal information with sound judgment and discretion
• Ability to work independently, consistently follow through with projects and assignments and meet deadlines; experience approaching work collaboratively, as part of a team
• Strong attention to detail and accuracy
• Proficiency with office software (Word, Excel, PowerPoint), email applications and human resources management systems, such as PeopleSoft, applicant tracking and performance management systems

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

• Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan – with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick, and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.