Human Resources Coordinator

Jobtailor; Irvine (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Jobtailor in Irvine, CA seeks an onboarding-focused HR professional to champion new hire onboarding for home office and Senior Housing Executive Director roles, coordinating offers, licenses, and clearances.

You will manage background checks, I-9 compliance, and leave benefits reporting; partner with HRIS/ATS, payroll systems, and corporate vendors, while maintaining confidentiality and strong organizational skills. Occasional travel and cross-team collaboration are expected.

Qualifications

• Bachelor's degree in business, HR, training, or related field.

Responsibilities

• Serve as onboarding champion for home office and Executive Director hires, complete offer letters and oversee onboarding requirements.
• Oversee and ensure all hires have appropriate and timely clearances per state requirements.
• Prepare and coordinate licensing requirements for Executive Director positions.
• Coordinate criminal background clearances for required positions.
• Support acquisitions including onboarding, paperwork, communications, and events (some travel).
• Train Business Office Directors on Leave of Absence Administration and I-9 management.
• Submit monthly Leave Benefits Plan reports to the administrator.
• Conduct internal HR audits as needed.
• Manage employee programs and communicate with vendors and leadership.

Skills

Onboarding Champion

HR Policies Knowledge

ATS Proficiency

Leave of Absence Administration

Interpersonal Skills

Confidentiality

Education

Bachelor's Degree in Business or Related Field

Tools

ATS

HRIS

Payroll Systems

I-9 Portal

Job description

• • Serve as onboarding champion for all home office and Executive Director team members; complete all offer letters, oversee onboarding requirements.
• • Oversee and ensure all home office, regional, and Executive Director hires have appropriate and timely clearances per state requirements.
• • Prepare and coordinate all licensing requirements for Executive Director positions.
• • Collect documentation and coordinate all criminal background clearances or criminal record exemptions for all required positions.
• • Support acquisitions including planning, new hire onboarding, paperwork, communication, and events; some travel may be required.
• • Work collaboratively with other members of the HR team.
• • Train Business Office Directors on the Leave of Absence Administration process.
• • Submit monthly Leave Benefits Plan report to the leave of absence billing Administrator.
• • Train Business Office Directors on the I-9 management portal.
• • Conduct internal I-9 and other HR audits as needed.
• • Manage employee programs (communicating with vendors, communities, and leadership), to include Tuition Reimbursement, Oakmont Family Fund, and Team Member Referral Program.
• • Proficiently use Applicant Tracking System (ATS) to move candidates from offer of employment through to hire; uses HRIS/Payroll system for transfers, promotions, terminations, etc.
• • Other duties as assigned.

Requirements

• Must be at least eighteen (18) years of age.
• Prefer one-year experience working with seniors, preferably in the Senior Housing Industry
• Prefer Bachelors degree in business, human resources, training, communications, or related field.
• Proficiency in Microsoft Office applications required, experience with applicant tracking systems, payroll management systems, and HRIS preferred.
• Excellent organizational and time management skills with the ability to meet tight deadlines.
• Excellent interpersonal skills and ability to uphold ethical standards including confidentiality.
• Resourceful, problem‑solving aptitude and thorough knowledge of HR policies and procedures.
• Able to adapt and respond to change, make decisions, and prioritize tasks and projects.
• Must be highly motivated and able to work independently.

Core Competencies

Demonstrates expertise in onboarding processes, HR policies, and compliance requirements, with a strong focus on training and supporting team members. Proficient in managing employee programs and utilizing HRIS and ATS for effective candidate management.

Highest-signal resume keywords

• Onboarding Champion
• HR Policies Knowledge
• Applicant Tracking System (ATS) Proficiency
• Leave of Absence Administration
• Senior Housing Industry Experience

ATS Optimization Keywords

Hard Skills

• Onboarding Requirements Management
• Licensing Requirements Coordination
• Criminal Background Clearance Management
• I-9 Management
• HR Audits Conducting
• Payroll Management Systems
• HRIS Proficiency
• Microsoft Office Proficiency

Soft Skills

• Excellent Organizational Skills
• Time Management Skills
• Interpersonal Skills
• Problem‑Solving Aptitude
• Adaptability

Certifications & Qualifications

• Bachelor's Degree in Business or Related Field

Industry Keywords

• Senior Housing Industry
• Employee Programs Management
• Leave Benefits Plan Reporting