Human Resources Coordinator

Jobtailor; Illinois; On-site; USD 52,000 - 76,000; Full time

Job summary

Jobtailor in Illinois is seeking an HR Data Entry / HRIS Support specialist to manage data for new hires, changes, and terminations in Workday. You will coordinate onboarding activities and ensure accurate HR records.

The role includes data validation, user support, and assisting with performance management processes while upholding confidentiality and compliance standards. Working in a shared services environment, you’ll interact with multiple offices and teams.

Qualifications

• Bachelor’s degree or equivalent work experience.
• At least two (2) years of related experience with data management and customer support.
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).
• Familiarity with HR Information System (HRIS) software and tools.
• Strong written and verbal communication skills.
• Ability to organize tasks and priorities based on guidance.
• Ability to work under tight deadlines and prioritize responsibilities.
• Ability to handle confidential information.
• Ability to learn new concepts quickly.
• Ability to sit, use hands, reach, stoop, talk, and hear; lift up to 20 pounds.

Responsibilities

• Complete data entry for new hires, changes/transfers, and terminations in Workday.
• Coordinate communications and logistics related to HR data entry.
• Facilitate data validation between HRIS team and data stakeholders; investigate discrepancies.
• Provide front-line support to teams on HR data entry and requests.
• Prepare and coordinate new hire onboarding, including orientation materials and I-9 verification.
• Maintain compliance-related administrative tasks and trainings.
• Support Workday troubleshooting, process approvals, and testing.
• Monitor HR support queue and respond to HR requests promptly.
• Support firmwide performance management processes.
• Assist with biweekly timesheet audits.
• Maintain electronic personnel files and HR onboarding/off-boarding records.
• Draft and share HR reference documents and materials.
• Support employees and HR colleagues across offices in a shared services model.

Skills

Organizational Skills

Deadlines

Confidentiality Management

Adaptability

Customer Support

Education

Bachelor’s degree or equivalent work experience

Tools

Workday

HRIS Software

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

• Complete data entry for new hires, changes/transfers, and terminations in Workday and coordinate related communications and logistics
• Facilitate data validation between the HRIS team and data stakeholders; investigate missing information and discrepancies; propose process enhancements
• Provide front-line support to designated teams and end-users on HR data entry and related requests
• Prepare and coordinate new hire onboarding, including orientation presentations, materials, meetings, welcome emails, and I-9 verification
• Own compliance-related administrative tasks and trainings
• Support the HRIS team with Workday troubleshooting, technical issue escalation, business process approvals, and enhancement testing
• Monitor the HR support queue and respond promptly and accurately to HR requests and questions
• Support firmwide performance management processes
• Assist with biweekly business professional timesheet audits
• Maintain electronic personnel files and electronically file HR onboarding, off-boarding, and talent documents in worker records
• Draft, maintain, and share HR reference documents and supporting materials
• Support employees and HR colleagues across offices worldwide in a shared services model

Requirements

• Bachelor’s degree or equivalent work experience
• At least two (2) years of related experience working with data management practices and employee-focused customer support
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Familiarity with HR Information System (HRIS) software and tools
• Strong written and verbal communication skills
• Ability to organize tasks and priorities based on broad objectives and guidance
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to handle and maintain confidential information
• Ability to learn new concepts and skills quickly
• Ability to sit, use hands, reach with hands and arms, stoop, talk, and hear
• Ability to occasionally lift up to twenty (20) pounds

Core Competencies

Demonstrates expertise in data management practices and HRIS software, with a strong focus on employee support and compliance. Proficient in coordinating onboarding processes and maintaining accurate HR records while ensuring confidentiality and effective communication.

Highest-signal resume keywords

• Data Management Practices
• HR Information System (HRIS) Software
• Microsoft Office Suite
• Written and Verbal Communication Skills
• Onboarding Coordination

ATS Optimization Keywords

Hard Skills

• Data Entry
• Data Validation
• Process Enhancements
• Compliance Administration
• Timesheet Audits
• Electronic Personnel File Maintenance
• I-9 Verification
• Technical Issue Troubleshooting
• Business Process Approvals
• Enhancement Testing

Soft Skills

• Organizational Skills
• Ability to Work Under Tight Deadlines
• Confidentiality Management
• Adaptability
• Customer Support

Industry Keywords

• Employee Onboarding
• Performance Management
• Shared Services Model
• HR Support Queue
• HR Reference Documents

Tools & Technologies

• Workday
• HRIS Software
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word