Human Resources Coordinator

INTREN, LLC; Illinois; On-site; USD 50,000 - 65,000; Full time

Job summary

INTREN, LLC is seeking an HR Coordinator to support the HR team in Illinois. You will handle onboarding, data entry, employee records, and unemployment claim management while assisting with HR projects and reporting.

The role requires strong communication, confidentiality, and the ability to work collaboratively in a team. The position serves as a backup for other regions and supports overall HR operations.

Qualifications

• The ideal candidate should possess strong communication and interpersonal skills, be detail-oriented, and manage tasks independently.
• Ability to work collaboratively within a team, prioritize tasks, and handle confidential information with discretion is crucial.

Responsibilities

• Facilitate new hire onboarding and enter new hire information into HR systems.
• Manage unemployment claims for designated regions.
• Oversee I-9 compliance for all new hires within the region.
• Contribute to special HR projects and assist with team initiatives.
• Generate reports and provide data to assist HR operations and decision-making.
• Serve as a backup HR Coordinator for other regions.
• Perform additional duties as assigned to support HR operations.

Skills

Communication skills

Interpersonal skills

Detail-oriented

Team collaboration

Discretion with confidential info

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The HR Coordinator plays a key role in supporting the HR team by performing various administrative tasks within the assigned territories. Reporting to the HR Generalist, this position focuses primarily on data entry, new hire processing, maintaining employee records, and assisting with special HR projects. The HR Coordinator ensures the accuracy of HR documentation and provides essential support for smooth HR operations.

ESSENTIAL FUNCTIONS:

• Facilitate new hire orientation, process paperwork, and enter new hire information into HR systems to ensure seamless onboarding.
• Manage unemployment claims for the designated regions, ensuring timely and accurate handling.
• Oversee I-9 compliance for all new hires within the region, ensuring proper documentation is maintained.
• Contribute to special HR projects as assigned, supporting team goals and initiatives.
• Generate reports and provide data as required to assist HR operations and decision-making.
• Serve as a backup HR Coordinator for other regions, providing support where needed.
• Perform additional duties as assigned to support the HR department.

DESIRED MINIMUM QUALIFICATIONS:

The ideal candidate should possess strong communication and interpersonal skills, be detail-oriented, and have the ability to manage tasks independently. The ability to work collaboratively within a team, prioritize tasks, and handle confidential information with discretion is crucial.

• High School Diploma required.
• Experience in an administrative or HR role, with a focus on data entry and record management.
• Ability to maintain effective and positive business relationships with all levels of staff and to work collaboratively in a team environment.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational and multitasking skills, with the ability to prioritize and manage time effectively.

INTREN is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.