Human Resources Coordinator

US Anesthesia Partners; Houston (TX); Hybrid; USD 45,000 - 60,000; Full time

Job summary

A leading healthcare organization in Houston is seeking a Human Resources Coordinator to provide essential administrative support to the HR team. This hybrid role involves maintaining personnel files, coordinating onboarding processes, and ensuring compliance with HR policies. The ideal candidate will possess strong communication skills, attention to detail, and the ability to thrive in a fast-paced environment. Join a dedicated team committed to empowering exceptional care in anesthesia services.

Qualifications

• 3 years of experience in customer service or administrative role preferred.
• Ability to maintain a high level of confidentiality.

Responsibilities

• Completes HRIS actions and maintains employee personnel files.
• Coordinates New Hire Orientation and assists with onboarding/offboarding.
• Supports compensation changes and manages leaves of absence.

Skills

Communication

Organizational Skills

Attention to Detail

Multi-tasking

Education

High School Graduate/GED

Tools

Microsoft Office

HRIS Database

Job description

Overview

US Anesthesia Partners is the highest-quality single-specialty anesthesia practice in the United States, with over 6,000 employees distributed across 12 states. Our clinical and non-clinical staff support each other as they work toward a common vision: Empowering people to advance exceptional care. The Human Resources Coordinator provides assistance with and facilitates the human resource’s function processes. This role provides administrative support to the local Human Resources Team as needed, including record-keeping, file maintenance and HRIS entry. This position interacts with supervisors, employees, and applicants by supporting human resource processes. This position will support the recruiting process to include HRIS position management, communications, and hand off collaboration with COEs and/or Shared Services. The HR Coordinator position will play a key role in helping USAP achieve its objectives by providing operational and administrative support. This is a hybrid position based out of our Houston, TX office.

At this time, US Anesthesia Partners does not hire candidates residing in New York, California, Hawaii, or Alaska.

Job Highlights

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation)

• Completes HRIS actions as allowed by role security ceiling, i.e. position creation action(s)
• Maintains employee personnel files and I-9’s, updates paper/electronic files and creates new hire files to ensure company and legal compliance.
• Coordinates and assists with New Hire Orientation for both MSO and Clinical employees (as needed). May participate in presenting information to new hires.
• May support Worker’s Compensation claims management to include First Report of Injury data input, vendor relations, and collaboration with key stakeholders (i.e. HR Director, Risk/Safety Directors)
• Assists with onboarding and offboarding activities.
• Provides data as requested by providing reports via HRIS system to include turnover and other KPIs as requested.
• Orders supplies for HR Department.
• Coordinates and schedules meetings, interviews, events and other company engagement activities.
• May handle HR communications related to committee involvement MSO employee engagement, etc.
• Prepares and files Committee meeting agendas and meeting minutes.
• Performs other related duties assigned and light travel may be required.
• Ensures Workday compliance through timely and accurate data entry, audits, and reporting.
• Supports compensation changes by updating records, coordinating with HR leadership, and ensuring proper documentation.
• Manages leaves of absence, ensuring accurate documentation, compliance, and communication with relevant stakeholders.

Qualifications

Minimum Qualifications/Experience:

• High School graduate/GED
• Demonstrated intermediate skills with Microsoft Office (Word, Excel and PowerPoint).
• Ability to work in a fast-paced environment.
• Strong communication skills both written and verbal.
• Strong multi-tasking and organizational skills
• Strong attention to detail

• Ability to maintain a high level of confidentiality.

Preferred Qualifications:

• 3 years of experience in customer service or administrative role
• Experience using HR software and HRIS database.

Working conditions and physical requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires prolonged sitting, some bending, stooping and stretching.
• Must possess sufficient eye-hand coordination/manual dexterity to operate a keyboard, photocopier, telephone, and other office equipment.
• Required normal range of hearing and eyesight to record, prepare, and communicate appropriate reports and evaluations.
• Requires dexterity to type at least 35 wpm.
• Work performed is in office and/or home environment.
• Involves frequent contact with professional staff.
• Work may be stressful at times.
• Interaction with others is frequent and often disruptive.