Human Resources Coordinator

CortiCare, Inc.; Dallas (TX); Sur place; USD 40 000 - 52 000; Plein temps

Résumé du poste

CortiCare, Inc. is seeking an HR Coordinator to provide essential administrative and operational support to the Human Resources team in Dallas.

You will be the go-to contact for employee inquiries, documentation, and coordination, partnering with the HR Business Partner and Recruiter to deliver a positive employee and candidate experience. The role emphasizes general HR administration, onboarding and training coordination, compliance, and reporting, with quarterly travel to Dallas for team

Qualifications

• Executive presence and the ability to communicate clearly with employees and leaders.
• Highly organized with strong attention to detail and accuracy in documentation.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Discretion and sound judgment when handling confidential information.
• Strong interpersonal and customer-service orientation in interactions with staff and candidates.
• Proactive, collaborative, and solutions-oriented approach to problem-solving.

Responsabilités

• Respond to employee inquiries and provide guidance on HR policies and procedures.
• Prepare, process, and maintain HR documentation including personnel files and records.
• Assist with coordination of HR programs and initiatives across the organization.
• Support performance management administration including tracking timelines for goals and reviews.
• Coordinate background checks and pre-employment screenings with HRBP and Recruiter.
• Coordinate new hire onboarding logistics, including paperwork and first-day setup.
• Partner with HR and leaders to deliver onboarding and orientation programs.

Connaissances

Executive presence

Highly organized

Time management

Discretion

Interpersonal skills

Customer-service orientation

Proactive collaboration

Formation

Bachelor’s degree in human resources, business administration, or related field

Outils

HRIS/ATS platforms

Description du poste

The HR Coordinator provides essential administrative and operational support to the Human Resources team, ensuring the smooth day-to‑day execution of HR programs and processes. This role serves as a key point of contact for employee inquiries, documentation, and coordination activities, and partners closely with the HR Business Partner and Recruiter to deliver a consistent, positive employee and candidate experience.

Key Responsibilities

General HR Administration

• Respond to employee inquiries and provide guidance on general HR policies and procedures
• Prepare, process, and maintain HR documentation, including personnel files, records, and correspondence
• Assist with the coordination of HR programs and initiatives across the organization
• Support performance management administration, including tracking timelines for goal setting, reviews, and calibration
• Help ensure documentation, reporting, and case management practices remain complete, accurate, and compliant
• Collaborate with the HR Business Partner and Sourcing Recruiter to process background checks and pre‑employment screenings for new hires
• Coordinate new hire onboarding logistics, including paperwork, system setup, and first‑day preparation
• Partner with HR and business leaders to support the delivery of onboarding and orientation programs, ensuring new hires are integrated successfully

Training & Communications Coordination

• Coordinate logistics for company‑wide training programs, including scheduling, materials, venue/virtual platform setup, and attendee tracking
• Arrange and manage travel logistics associated with company‑wide training events
• Produce the company newsletter, gathering content, coordinating contributions from stakeholders, and distributing on a regular schedule

Compliance & Reporting

• Support adherence to employment laws, internal policies, and diversity goals throughout HR processes
• Assist in tracking and reporting HR metrics and KPIs to support continuous improvement
• Maintain confidentiality and professionalism in handling sensitive employee information
• Maintain a professional and productive home office environment
• Ensure reliable internet connectivity and proficiency with virtual collaboration tools (e.g., Teams, Zoom, ATS platforms)
• Demonstrate strong time management and self‑discipline to meet deadlines and KPIs
• Be available during core business hours and responsive to team communications
• Travel to Dallas quarterly for team meetings and strategic planning sessions

Minimum Qualifications

• Demonstrated executive presence with the ability to communicate clearly, interact confidently, and engage credible
• Highly organized with strong attention to detail
• Ability to manage multiple priorities and deadlines in a fast‑paced environment
• Discretion and sound judgment in handling confidential information
• Strong interpersonal and customer‑service orientation
• Proactive, collaborative, and solutions‑oriented approach to problem‑solving

Preferred Qualifications

• Bachelor’s degree in human resources, business administration, or related field
• Experience in an HR administrative, coordinator, or generalist support role
• Experience with HRIS/ATS platforms, personnel file management, and general office administration
• Experience supporting onboarding, orientation, or new hire processing
• Experience producing newsletters or internal communications