Human Resources Coordinator

Chopine Analytic Solutions LLC; Hawaii; On-site; USD 52,000 - 70,000; Full time

Job summary

Chopine Analytic Solutions LLC in Oahu, Hawaii, seeks a Human Resources Coordinator to support backend HR activities and government HR actions.

The role requires a current Top Secret/SCI clearance with CI polygraph, plus strong MS Office skills, data handling, and coordination of interviews and records. Expect collaboration with directorates and leadership for staffing and reporting.

Qualifications

• Bachelor's degree required.
• Associate's degree plus 2 years relevant experience may be considered.
• ORA high school diploma or GED plus 4 years relevant experience.

Responsibilities

• Submit HR actions for Government processing.
• Conduct phone screens and schedule interviews.
• Maintain/update website, forms, and action trackers.
• Communicate timely, accurate, and relevant HR information.
• Provide direction to new hires for New Employee Orientation.
• Enter visitor request information into database.
• Assist in managing registrar actions.
• Receives and distributes actions to Directorates.
• Coordinate Government leadership meetings (scheduling rooms, inviting participants, distributing read‑ahead materials, and providing meeting minutes).
• Ensure action requirements and suspense dates are captured and communicated to required offices.
• Receive and consolidate input from different offices for leadership concurrence and send action responses.
• Maintain roster of Government personnel for recall purposes.
• Assist in identifying supply requirements.
• Receive supply orders and manage distribution and storage.
• Compile Weekly Activity Reports (WAR).
• Be Level 2 proficient in Microsoft Outlook, Word, Excel and PowerPoint.
• Research HR policies and regulations.
• Retrieve and compile workforce data.
• Verify employee qualifications and records.
• Scan records for entry into official personnel files.

Skills

Excellent communication

Customer service orientation

MS Office proficiency

Education

Bachelor's degree

Associate's degree + 2 years relevant experience

ORA high school diploma or GED + 4 years relevant experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Human Resources Coordinator

Location: Oahu, Hawaii (Kunia)

Remote Work: No

Required Clearance: TS/SCI; CI POLYGRAPH REQUIRED

Position Type: Pending additional funding

Role

The Human Resources Coordinator will provide backend support by administering HR activities.

Responsibilities

• Submit HR actions for Government processing
• Conduct phone screens and schedule interviews
• Maintain/update website, forms, and action trackers
• Communicate timely, accurate, and relevant HR information
• Provide direction to new hires for New Employee Orientation
• Enter visitor request information into database
• Assist in managing registrar actions
• Receives and distributes actions to Directorates
• Coordinate Government leadership meetings to include scheduling rooms, inviting participants, distributing read‑ahead materials and providing meeting minutes
• Ensure action requirements and suspense dates are captured and communicated to required offices
• Receive and consolidate input from different offices for leadership concurrence and send action responses
• Maintain roster of Government personnel for recall purposes
• Assist in identifying supply requirements
• Receive supply orders and manage distribution and storage
• Compile Weekly Activity Reports (WAR)
• Be Level 2 proficient in Microsoft Outlook, Word, Excel and PowerPoint
• Research HR policies and regulations
• Retrieve and compile workforce data
• Verify employee qualifications and records
• Scan records for entry into official personnel files

Minimum Requirements

• SECURITY CLEARANCE: A current & active Top Secret/SCI clearance is required.
• EDUCATION:
  • Bachelor's degree required
  • OR an Associate's degree plus 2 years of relevant experience may be considered for individuals with in-depth experience that is clearly related to the position
  • ORA high school diploma or GED plus 4 years of relevant experience
• EXPERIENCE:
  • Degree must be in Human Resources (HR), Business Administration, Business Management, or an HR‑related field (e.g. Personnel Counseling Services, Organizational Behavior, Organizational Development, I‑O Psychology, Industrial Relations, Business Administration, or Human Resources Management). At the bachelor's level, may also be in a related field (e.g. psychology, sociology, and counseling).
  • Relevant experience must be performing HR activities (e.g. human capital, health/benefits, retirement, and recruitment) and customer service.
  • Experience in metrics/data analytics is desired, but not required.
  • Experience using HRMS/PeopleSoft is desired, but not required.
  • Candidate must be proficient in MS Office Suite and be technically savvy.

Chopine Analytic Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, any other non‑merit factor, or any other characteristic protected by law.