Human Resources Coordinator

YMCA of the USA; Duluth (MN); On-site; USD 57,000 - 85,000; Part time

Job summary

The YMCA of the USA is seeking a Human Resources Coordinator to support HR processes across various YMCA locations in Duluth. This role involves administrative duties, ensuring compliance with regulations, and fostering an inclusive workplace culture. Ideal candidates will possess strong organizational skills and a background in HR, complemented by excellent communication abilities. If you have a passion for service and an eagerness to support a diverse community, apply now to join a dedicated team.

Qualifications

• Bachelor's degree in human resources or related field and/or equivalent experience.
• At least two years related human resources experience.
• Basic CPR/AED and First Aid certification required within 60 days.

Responsibilities

• Aids with human resource processes at Duluth Area Family YMCA locations.
• Provides administrative support, including record-keeping and HRIS entry.
• Communicates with staff and supervises documentation for onboarding.

Skills

Communication

Customer Service

Organization

Attention to Detail

Time Management

Education

Bachelor's degree in human resources or related field

Tools

Microsoft Office Suite

Job description

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Job Description

The Human Resource Coordinator aids with and facilitates the human resource processes at all Duluth Area Family YMCA locations and assigned partner YMCAs. The Human Resource Coordinator works with other leadership team members to ensure organization processes are administered in accordance with federal, state, and city regulations. This role provides administrative support to the HR functions as needed, including record-keeping, file maintenance, and HRIS entry. The HR Coordinator may assist other HR staff with related HR tasks as needed.

Qualifications

• Bachelor's degree in human resources or related field and/or equivalent experience.
• Basic CPR/AED and First Aid for adults, children, and infants (required). Training can be provided upon hire and must be obtained within 60 days. Higher levels of certification are accepted.
• At least two years related human resources experience.
• Excellent verbal and written communication skills.
• Advanced interpersonal and customer service skills.
• Strong organizational skills and attention to detail.
• Effective time management skills with a proven ability to meet deadlines.
• Working understanding of human resource principles, practices, and procedures.
• Ability to function well in a high-paced environment with multiple deadlines.
• Proficient with Microsoft Office Suite or related software.
• Commitment of supporting principles of equal opportunity and affirmative action to achieve a diverse work environment.
  
  

Essential Functions

• Builds relationships with all supervisors and staff members to promote a welcoming space to all staff.
• Communicates with all supervisors, staff, members, guests, and volunteers in a clear, concise, and positive manner.
• Provides administrative assistance and acts as a point of contact for questions and concerns.
• Tracks employment status of all staff and administers personnel change of status forms as submitted by supervisors. Updates employee information as needed.
• Administers background checks for all other YMCA departments through the Association’s systems.
• Schedules meetings with all employees at the Y upon hire for onboarding paperwork, including staff on J-1 or F-1 Visas.
• In conjunction with the HR Director, leads performance management reviews for part-time staff.
• Works with partner Ys to coordinate various HR processes.
• Files and audits all employee personnel records.
• Assists with recruitment efforts and conducting interviews as needed.
• Prepares or responds to correspondence as needed, such as employment verification, offer letter, compensation packages, etc.
• Tracks and updates all CPR/AED/First Aid and Lifeguard certifications in HRIS and registers team members for CPR certification classes.
• Monitors and processes employee membership account changes.
• Conducts training with new supervisors on various responsibilities and HR procedures.
• Monitors and tracks completion of mandatory trainings upon hire and annual re-assignment in conjunction with other HR staff.
• Assists with tracking employee parking spaces and driver authorization processes.
• Orders business cards and/or name badges for staff as needed.
• Updates Association directory and organizational chart as needed.
• Develops and implements strategies for successful and efficient completion of various HR projects and responsibilities.
• Fosters an inclusive environment appreciative of differences in the workplace.
• Meaningfully participate in and lead efforts to support the Y’s commitment to equity and diversity.
  
  

Cause-Driven Leadership Competencies

Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community.

Communication & Influence: Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause.

Inclusion: Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence.

Critical Thinking & Decision Making: Makes informed decisions based on logic, data, and sound judgment.

Functional Expertise: Executes superior technical skills for the role.

Developing Self & Others: Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential.

Emotional Maturity: Demonstrates ability to understand and manage emotions effectively in all situations.

Required Certifications

To be discussed upon hire.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Human Resources

• Industries

  Non-profit Organizations

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