Human Resources Coordinator

HILLCREST FAMILY SERVICES; Dubuque (IA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

401(k) matching

Paid time off

10 holidays

Sick time

Wellness days

Staff development and training

PSLF eligibility

Relias CEUs

PerkSpot

Employee assistance program

Job summary

Hillcrest Family Services is seeking an HR Coordinator to support recruiting, onboarding, and HR administration. You will manage employee records, assist with HR projects, and help ensure compliance and efficiency within the HR function.

Key duties include screening resumes, coordinating interviews, onboarding new hires, and responding to routine policy questions while maintaining confidentiality and data integrity across HR systems.

Qualifications

• Degree in HR/Business administration preferred.
• Familiarity with HR software and HRIS.
• Detail-oriented with ability to handle confidential information discreetly.
• Proactive, positive attitude, able to work in a team or independently.

Responsibilities

• Assist with recruitment and onboarding processes.
• Facilitate onboarding from offer through orientation; manage new hire paperwork.
• Maintain HR records in HRIS and ensure data integrity.
• Answer routine HR queries and escalate complex questions.
• Perform audits of HR files and assist with training audits.

Skills

HR software

Attention to detail

Proactive attitude

Teamwork/independence

Discretion handling confidential info

Education

Degree in Human Resources

Business Administration degree

Tools

HRIS systems

Applicant tracking system

Microsoft Office

Job description

• Employee Type FT Non-Exempt
• Required Degree High school
• Manage Others No

Contact information

Description

Responsibilities

The Human Resources Coordinator supports the HR department in various administrative tasks, ensuring smooth operationsandcontributingtotheoverallefficiencyoftheHRfunction.Thisroleinvolvesassistingwithrecruitingand onboarding, employee record management, and assisting with HR projects and initiatives . In addition, you will:

• Assistintherecruitmentprocess,includingresumescreeningforcandidatesforentrylevelpositions,scheduling interviews, and communication with candidates.
• Facilitate the onboarding process for new hires, ensuring a seamless integration into the organization from the acceptancestepthroughorientation,includingnewhirepaperwork,backgroundchecks,fingerprints,I-9verifications, etc.
• Maintains accurate and up-to-date human resources files, records, and documentation within the HRIS including enteringnewhires intotheHRIS,processingstaffstatuschanges,andterminations,etc.Ensurecompliancewithdata protection regulations and organization policies.
• Answerfrequentlyaskedquestionsfromapplicantandemployeesrelativetostandardpolicies,benefits,hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintainstheintegrityandconfidentialityofhumanresourcesfilesand records.
• PerformsperiodicauditsofHRfiles andrecordstoensureallrequiredocumentsarecollectedandfiledappropriately. Assists the Compliance and QI function with HR and training audit related requests.
• Provides administrative supporttotheHRdepartmentas needed.
• Assistwithplanningand executionofspecialeventssuchas benefitsenrollment,organization-widemeetings, employee recognition events, holiday parties, etc.
• Provides employees assistance with benefits administration and Open Enrollment as needed
• Other duties as assigned.
  

Requirements

Education:

• AdegreeinHumanResources,BusinessAdministrationorarelatedfieldis preferred.

Experience:

Knowledge/Skills:

• FamiliaritywithHRsoftwareandsystemsa plus.
• Detail-orientedandabletohandleconfidentialinformationwith discretion.
• Aproactiveandpositive attitude.
• Abilitytoworkeffectivelyinateamand independently.

Licenses/Certifications:

MandatoryReporterofChild/DependentAdultAbuseCertificationortheabilityto obtain within six (6) months of hire and every three (3) years thereafter required.

Competitive benefits package for full-time employees working 30+ hours a week:

• Health insurance (up to 79% employer paid)
• Vision insurance
• 401(k)with profit sharing and employer match
• Paid time off (accrue up to 80 hours during first year of employment; increases based on tenure with agency)
• 10 paid holidays
• 80 hours sick time
• 2 wellness days
• Staff development and training
• Public Service Loan Forgiveness(PSLF) eligibility for federal student loans
• Employer paid CEU's through Relias
• PerkSpot- employee discount program
• Employee assistance program

About the Organization

Hillcrest is a non-profit organization that assists adults and children in need of help. Every day, Hillcrest builds confidence in hundreds of people and families. We strive to be a leading provider in supporting brain health and wellness. We’re a place where compassion is commonplace. Where our passion soars and faith restores.