Human Resources Coordinator

Corporate Office Properties Trust; Columbia (MD); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated HR Administrator to manage day-to-day HR operations and support the HR team. This role involves handling sensitive employee information, responding to queries, and maintaining HR records. The ideal candidate will have strong administrative skills, proficiency in Microsoft Office, and the ability to maintain confidentiality. Join a dynamic team and contribute to a supportive work environment where your organizational skills and attention to detail will make a significant impact. This position offers opportunities for professional growth and development in a collaborative setting.

Qualifications

• At least 3 years of administrative experience, preferably in a corporate setting.
• Strong written and verbal communication skills are essential.

Responsibilities

• Manage HR email account and respond to internal and external requests.
• Support HR Director with calendar management and team events.

Skills

Administrative Skills

Communication Skills

Microsoft Office Suite

Organizational Skills

Confidentiality

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

Job description

POSITION SUMMARY:

Administration and coordination of the day-to-day operations of the human resources function handling sensitive, confidential employee information. Respond to employee questions and external queries concerning a variety of HR related items.

ESSENTIAL FUNCTIONS:

1. HR Administration, Initiative and Communication – Through company systems and communication mechanisms, proactively lead administration for all HR programs and initiatives to support and fortify the organization, including and not limited to:

• Manage the HR email account and respond to internal and external requests timely and accurately.
• Create/Run/Communicate Reports from HRIS.
• Maintain Electronic/Hard Copy Files.
• Respond to Employee Benefit and Program Inquiries.
• Create/Distribute Commitment Awards.
• Author/Distribute Company- and Group-Wide Communications.
• Create/Distribute Organizational Charts.
• File and save employee lifecycle documents for Payroll documentation.
• Respond to external requests for employment verifications and special investigations.
• Update Company Intranet via SharePoint.
• Manager and send out weekly team meeting agendas.
• Create and send offer letter packages to new hires and complete new hire checklist items.
• Send monthly new hire welcome + promotion emails to Company.
• Partner with Corporate Contributions to identify and send monthly calendar invites for CDP Cares Friday program.
• Collect/Distribute Department Mail.
• Order Department supplies.

2. HR Director and Team Support -

• Proactively support the HR Director with calendar management, expenses, lunch orders, BOT materials, etc.
• Proactively support the rest of the team with ad hoc requests.
• Support team with events throughout the year, including company-wide events, mini happy hours, wellbeing events, open enrollment, etc.

3. Special Projects -

• Assist as needed with special projects or peak time assistance such as benefit billing audits, leave of absence tracking, position description maintenance and corporate website uploads.
• Performs research and data analysis as necessary/requested.

4. Budget Administration -

• Process/Code Invoices and maintain HR and benefits budget.
• Process/Code HR credit card statements.
• Lead quarterly budget process for HR accruals and research.

SECONDARY RESPONSIBILITIES:

• Provide back-up support for Receptionist and Office Assistant, as necessary.
• Maintain knowledge of relevant legislation changes.
• Assist Executive Assistant to CEO in special assignments and projects.
• Perform other job-related duties as assigned.

QUALIFICATIONS:

Education - High School Diploma or equivalent.

Professional Experience - At least 3 years of administrative experience. Corporate administrative experience highly preferred

Computer Skills -

• PC proficiency to include (to include but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company specific software.

• Ability to adapt to new or changing software programs.

Mobility - Occasional travel to Company offices.

Other Requirements -

• Independently following up on pending items as necessary.
• Strong written and verbal communication skills.
• Excellent telephone etiquette.
• Ability to maintain confidentiality.
• Ability to prioritize and multi-task.
• Demonstrated interpersonal and organizational skills.

Qualifications Education

Required

High School

Experience

Required 4 years

At least 3 years of administrative experience. Corporate administrative experience highly preferred.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.