Human Resources Coordinator

IMC Logistics; Collierville (TN); On-site; USD 42,000 - 60,000; Full time

Job summary

IMC Logistics in Collierville, TN seeks an HR Coordinator to administer and coordinate employee leaves of absence in line with company policies and laws. You will serve as a primary point of contact for employees and managers during the leave process.

The role requires strong organizational and communication skills, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Associate degree in human resources, business administration, or related field.
• Experience administering leave for a large or multi-state workforce.
• PHR/SHRM-CP or similar HR certification a plus.
• Familiarity with California leave is a plus.

Responsibilities

• Administer and coordinate employee leaves of absence, including FMLA, personal leave, and other applicable leave programs.
• Administer the ADA interactive process and coordinate reasonable accommodation requests.
• Review and process leave requests and documentation for completeness and eligibility.
• Monitor absences, leave balances, and return-to-work dates; assist payroll and benefits during leave.
• Communicate leave requirements and responsibilities to employees and managers.
• Partner with employees, managers, Payroll, Benefits, HR, and third parties to ensure timely leave administration.
• Maintain confidential leave records and prepare reports on leave activity and compliance.
• Monitor compliance with leave laws and company policies; recommend updates as needed.
• Perform other HR duties and backup for other HR functions.

Skills

Verbal and written communication

Organizational skills

Time-management

Customer service

Team collaboration

Microsoft Office

HRIS/ATS familiarity

Education

Associate degree in HR or related field

Tools

HRIS/ATS

Microsoft Office

Job description

Work Schedule: Typically, Monday - Friday, 8:00 am-5:00 pm,

Onsite/Not Hybrid at IMC Headquarters located in Collierville, TN

Position Overview: The Human Resources Coordinator primary responsibility includes the administering and coordinating of employee leave programs in accordance with company policies and applicable federal, state, and local laws. This position serves as a primary point of contact for employees, managers, and other respective connects throughout the leave process. As part of a collaborative HR team, each team member is trained in another area of Human Resources to provide support and ensure continuity across the department. This position requires strong organizational and communication skills, attention to detail, discretion in handling confidential information, and the ability to effectively manage multiple priorities in a fast-paced environment.

Essential Job Functions:

• Administer and coordinate employee leaves of absence, including FMLA, personal leave, and other applicable federal, state, and company-sponsored leave programs, from initial request through approval, extensions, and return to work.
• Administer the ADA interactive process and applicable requirements, including coordinating reasonable accommodation requests and partnering with appropriate HR personnel to determine appropriate next steps.
• Review and process leave requests and supporting documentation for completeness, eligibility, certifications, recertifications, and fitness-for-duty requirements, as applicable.
• Monitor employee absences, leave balances, intermittent leave usage, and return-to-work dates while ensuring accurate and timely payroll and benefits administration during periods of leave.
• Communicate leave requirements, eligibility, deadlines, employee responsibilities, and available benefits to employees and managers while responding to questions and providing guidance throughout the leave process.
• Partner with employees, managers, Payroll, Benefits, HR, and applicable third parties to ensure timely, accurate, and consistent leave administration and resolution of leave-related matters.
• Maintain accurate and confidential leave records and documentation and prepare reports related to leave activity, compliance, and departmental metrics.
• Monitor compliance with applicable federal, state, and local leave laws, ADA requirements, company policies, and benefit plan provisions; stay current on regulatory changes and recommend process or policy updates as appropriate.
• Perform other HR duties and responsibilities as assigned to support the department, including special projects, process improvements, and backup coverage for other HR functions as needed.

Desired Experience/Knowledge:

• Associate degree in human resources, Business Administration, or a related field preferred.
• Experience administering leave for a large or multi-state workforce.
• PHR, SHRM-CP, or other HR certification a plus.
• Experience with California leave is a plus.
• Knowledge of state-specific leave requirements.
• Strong verbal and written communication skills with the ability to work effectively across all levels of the organization.
• Excellent organizational and time-management skills with strong attention to detail.
• Strong customer service and interpersonal skills.
• Demonstrated ability to collaborate effectively and contribute to a team environment.
• Ability to adapt to changing priorities, manage multiple tasks, and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office and recruiting or applicant tracking systems.
• Demonstrated experience as an HR professional with the ability to pivot and to assist as needed.