Human Resources Coordinator

Jaime Howley; City of Rochester (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Precision Talent Partners, LLC is seeking an organized Human Resources Coordinator to handle HR operations, onboarding, benefits administration, and employee engagement at our Rochester, NY onsite office. The role reports to the Director of Human Resources and supports a range of HR functions in a utilities/industrial sector environment.

The ideal candidate has 2 years of HR experience, an associate degree or equivalent, strong communication skills, and proficiency with MS Office and HRIS

Qualifications

• At least 2 years of experience in Human Resources, benefits, payroll, administrative support, or related function.
• Associate's degree (HR, business admin, or related) preferred; equivalent experience will be considered.
• Strong organizational skills and attention to detail.
• Ability to juggle multiple priorities while remaining accurate and responsive.
• Strong interpersonal and customer-service skills.
• Professionalism and discretion with confidential information.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams).
• Experience with an HRIS system.
• Ability to work independently and meet deadlines.

Responsibilities

• Maintain employee personnel files, HRIS records, and HR documentation.
• Prepare employment-related forms, letters, communications, and correspondence.
• Audit employee records and HR data for accuracy and completeness.
• Support HR reporting, data entry, compliance documentation, and special projects.
• Track employee training, certifications, licenses, and workforce requirements.
• Post job openings and support applicant tracking activities.
• Coordinate interviews and communications with candidates and hiring managers.
• Facilitate background checks and other pre-employment requirements.
• Prepare onboarding materials and coordinate new hire orientation.
• Help ensure a positive onboarding experience for all new employees.
• Assist with benefits enrollment, changes, and related documentation.
• Support annual open enrollment and employee communications.
• Respond to routine benefits, payroll, HR program, policy, and process questions.
• Serve as a first point of contact for HR support.
• Coordinate employee recognition, engagement, and wellness initiatives.
• Organize volunteering opportunities and community involvement.
• Coordinate wellness programs and employee events.
• Support internal communications and company-wide events.
• Coordinate birthday and anniversary recognition programs.
• Maintain employment records and documentation for compliance.
• Assist with audits and compliance reporting.
• Monitor required employee training and communicate upcoming requirements.
• Handle sensitive employee, payroll, and company information confidentially.

Skills

HR experience

Organizational skills

Attention to detail

Interpersonal skills

Written & verbal communication

Deadline oriented

Customer service

Independent work

Education

Associate's degree in HR/Business Admin or related

Tools

Microsoft Excel

Microsoft Word

Outlook

Microsoft Teams

HRIS system

ADP Workforce Now

Job description

Human Resources Coordinator

Location: Rochester, NY | Onsite

Reporting To:Director of Human Resources

Industry:Utilities, Industrial Energy, & Infrastructure

Compensation:$60k- $75k

What You'll Do

You'll be involved in a little bit of everything HR, including:

HR Operations & Administration

• Maintain employee personnel files, HRIS records, and HR documentation.
• Prepare employment-related forms, letters, communications, and correspondence.
• Audit employee records and HR data to ensure accuracy and completeness.
• Support HR reporting, data entry, compliance documentation, and special projects.
• Track employee training, certifications, licenses, and other workforce requirements.

Recruiting & Onboarding

• Post job openings and support applicant tracking activities.
• Coordinate interviews and communication with candidates and hiring managers.
• Facilitate background checks, drug screenings, reference checks, and other pre-employment requirements.
• Prepare onboarding materials and coordinate new hire orientation.
• Help ensure every new employee has an organized and positive start with the company.

Benefits & Employee Support

• Assist employees with benefits enrollment, changes, and related documentation.
• Support annual open enrollment and employee communications.
• Respond to routine questions regarding benefits, payroll, HR programs, policies, and processes.
• Serve as an approachable first point of contact for employees needing HR support.

Employee Experience & Community Engagement

• Help coordinate employee recognition, engagement, and wellness initiatives.
• Organize opportunities for employees to volunteer and participate in the local community.
• Coordinate wellness programs, employee events, and other company initiatives.
• Support internal communications and company-wide events.
• Coordinate employee birthday and anniversary recognition programs.

HR Compliance & Coordination

• Maintain required employment records and documentation.
• Assist with audits and compliance-related reporting.
• Monitor required employee training and communicate upcoming requirements.
• Handle sensitive employee, payroll, and company information with a high level of confidentiality.

What We're Looking For

• 2 years of experience in Human Resources, benefits, payroll, administrative support, or a related function.
• Associate's degree in Human Resources, Business Administration, or a related field preferred; equivalent experience will also be considered.
• Strong organizational skills and attention to detail.
• Ability to juggle multiple priorities while staying accurate and responsive.
• Strong interpersonal and customer-service skills.
• Professionalism and discretion when handling confidential information.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel, Word, Outlook, and Teams.
• Experience working within an HRIS system.
• Ability to work independently, take ownership, and meet deadlines.

Even Better If You Have

• Experience with ADP Workforce Now.
• Exposure to recruiting, onboarding, benefits, payroll, or employee engagement.
• Experience supporting both office and field-based employees.
• Experience working within a manufacturing, industrial, utilities, energy, or similarly operational environment.

Precision Talent Partners, LLC values diversity and is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive workplace where all employees feel respected, supported, and empowered to contribute. This description reflects management's assignment of essential functions and does not restrict the tasks that may be assigned. Employment is at-will, and this job description does not constitute a contract of employment.