Human Resources Coordinator

Bayside Solutions; California; On-site; USD 34,000 - 48,000; Part time

Job summary

We are looking for a temporary HR Coordinator to keep everyday HR running smoothly. You'll be the go-to person for routine HR processes and employee questions, supporting the team across recruiting, onboarding and offboarding, benefits, employee engagement, and HR records.

Responsibilities include coordinating HR processes, maintaining confidential records, posting jobs, scheduling interviews, and preparing routine HR reports and dashboards while supporting HR projects as needed.

Qualifications

• Bachelor's degree and 2-4 years of administrative or operational HR support.
• 4-6 years of progressively responsible administrative experience, including supporting HR or a related business function.
• Strong written and verbal communication.
• Intermediate Microsoft Office: Outlook, Word, Excel, Teams, and SharePoint; experience with HRIS/ATS/LMS.

Responsibilities

• Coordinate HR processes across the employee lifecycle: onboarding, job changes, transfers, promotions, and offboarding.
• Keep employee records, forms, templates, and electronic files accurate and confidential.
• Coordinate HR meetings, projects, communications, and deadlines.
• Support benefits, leave, employee engagement, recognition, and learning and development programs
• Post jobs, schedule interviews, and communicate with candidates
• Manage pre-employment requirements and recruiting paperwork
• Support intern, fellow, and temporary workforce programs
• Keep applicant data accurate in the applicant tracking system (ATS)
• Enter and update employee information in the HRIS
• Prepare routine HR reports, trackers, and dashboards
• Track deadlines and completion rates, and follow up with stakeholders
• Help build and maintain HR procedures, workflows, forms, and employee resources
• Spot ways to improve processes, data accuracy, and service
• Help with HR projects and cover across HR areas as needed

Skills

HR coordination

Communication

Organization

HRIS

Education

Bachelor's degree

Tools

Microsoft Office

ATS

HRIS

LMS

Job description

Job Summary:

We are looking for a temporary HR Coordinator to keep everyday HR running smoothly. You'll be the go-to person for routine HR processes and employee questions, supporting the team across recruiting, onboarding and offboarding, benefits, employee engagement, and HR records.

Duties and Responsibilities:

• Coordinate HR processes across the employee lifecycle: onboarding, job changes, transfers, promotions, and offboarding
• Keep employee records, forms, templates, and electronic files accurate and confidential
• Coordinate HR meetings, projects, communications, and deadlines
• Support benefits, leave, employee engagement, recognition, and learning and development programs
• Post jobs, schedule interviews, and communicate with candidates
• Manage pre-employment requirements and recruiting paperwork
• Support intern, fellow, and temporary workforce programs
• Keep applicant data accurate in the applicant tracking system (ATS)
• Enter and update employee information in the HRIS
• Prepare routine HR reports, trackers, and dashboards
• Track deadlines and completion rates, and follow up with stakeholders
• Help build and maintain HR procedures, workflows, forms, and employee resources
• Spot ways to improve processes, data accuracy, and service
• Help with HR projects and cover across HR areas as needed

Requirements and Qualifications:

• Bachelor's degree and 2-4 years of administrative or operational HR support, or
• 4-6 years of progressively responsible administrative experience, including supporting HR or a related business function
• Strong written and verbal communication
• Intermediate Microsoft Office: Outlook, Word, Excel, Teams, and SharePoint
• Intermediate experience with an HRIS, applicant tracking, learning management, or similar HR system
• Experience scheduling meetings, interviews, and trainings
• Excellent organization and attention to detail across multiple deadlines
• Comfort maintaining and auditing HR data and records
• Ability to prepare routine reports, correspondence, and presentations
• Working knowledge of general HR practices, recordkeeping, recruiting, onboarding, and offboarding
• Basic knowledge of benefits, leave, engagement, learning and development, and performance management
• Basic knowledge of federal and California employment requirements

Desired Skills and Experience

HR coordination, employee lifecycle administration, recruiting support, onboarding and offboarding, benefits and leave support, employee engagement and recognition, learning and development, performance management support, intern and temporary workforce coordination, HRIS, ATS, LMS, confidential records management, data entry and auditing, HR reporting and dashboards, meeting and interview scheduling, project coordination, process improvement, Microsoft Outlook, Word, Excel, Teams and SharePoint, written and verbal communication, presentations, organization, attention to detail, deadline management, federal and California employment requirements

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.

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