Human Resources Coordinator

Newport Healthcare; Brooklyn Park (MN); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Newport Academy in Minnesota is seeking an HR Support professional to manage background checks, onboarding documentation, I-9 compliance, and accurate data entry in UKG. This role will also monitor trainings and respond to Tier 1 HR inquiries.

Ideal candidates will have at least one year of HR experience, familiarity with iCIMS and UKG, and strong organizational and communication skills in a fast-paced environment.

Qualifications

• High School Diploma required.
• Associate’s degree in HR preferred.
• Minimum of one year HR experience required.
• Proficiency with HR systems like iCIMS and UKG.
• Strong attention to detail and organizational skills.
• Excellent communication skills and discretion with confidential information.

Responsibilities

• Launch and monitor background checks for the home region, with cross-training into other regions for backup support.
• Monitor completion of iCIMS preboarding and onboarding documents.
• Ensure I-9 completion for new hires.
• Enter hiring details accurately into UKG to minimize errors.
• Oversee trainings in UKG/Relias during first two weeks to ensure completion.
• Manage the HR inbox for Tier 1 questions.
• Enter employee changes into UKG.
• Create, file, maintain and audit personnel files.
• Provide documentation support for audits and site visits.

Skills

Customer Focus

Detail

Communications

Professionalism

Fast Paced Environment

Composure

Organization

Peer Relationships

Self-starter

Confidentiality

Computer Skills

Education

High School Diploma

Associate’s degree in HR

Tools

iCIMS

UKG

Microsoft Office

Job description

• Launch and monitor background checks primarily for the home region, with the ability to cross-train into other regions for backup support.
• Monitor the completion of iCIMS preboarding and onboarding documents.
• Ensure I-9 completion for new hires.
• Enter hiring details accurately into UKG to minimize errors.
• Monitor acknowledgments and trainings in UKG/Relias through the first two weeks of employment to ensure all required trainings are completed.
• Manage the HR inbox for Tier 1 questions.
• Perform data entry of employee changes into UKG.
• Create, file, maintain and audit personnel files.
• Provide documentation support for audits and site visits as needed.
• Perform other duties as assigned.
• Customer Focus. Actively demonstrates a dedication to meeting the expectations and requirements from internal and external customers; gets firsthand information and uses it for improvements in products and services; always acts with the customer or patient in mind.
• Detail. Must be able to accurately produce work which requires continual attention to detail.
• Communications. Demonstrates ability to clearly and succinctly communicate both verbally and in writing; can get messages across that have the desired effect
• Professionalism. Demonstrates professional behavior reflective of Newport Academy’s Mission Statement, Philosophy and Values.
• Fast Paced Environment. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Composure. Demonstrates ability to remain calm under pressure; is not knocked off balance by frequent change, delays, or unexpected events.
• Organization. Must be able to orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently.
• Peer Relationships. Can quickly find common ground and solve problems; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of conflict; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration.
• Self-starter. Begin assignments without prompting, maintain productivity in both quantity and quality of work, and appropriately plan, organize, and prioritize work.
• Confidentiality. Keeps sensitive business and personnel information private. Shares information only with those who have a legitimate business need to know. Seeks guidance when unsure. Uses discretion and judgment in utilizing modes of data sharing.
• Computer Skills. The ability to access systems and to accurately enter and save data. Typical systems might include: Word, Outlook (email and calendaring), EMR, and online learning.

What You’ll Do

Key Responsibilities

• Launch and monitor background checks primarily for the home region, with the ability to cross-train into other regions for backup support.
• Monitor the completion of iCIMS preboarding and onboarding documents.
• Ensure I-9 completion for new hires.
• Enter hiring details accurately into UKG to minimize errors.
• Monitor acknowledgments and trainings in UKG/Relias through the first two weeks of employment to ensure all required trainings are completed.
• Manage the HR inbox for Tier 1 questions.
• Perform data entry of employee changes into UKG.
• Create, file, maintain and audit personnel files.
• Provide documentation support for audits and site visits as needed.
• Perform other duties as assigned.

Knowledge, Skills, And Abilities (KSAs)

• Customer Focus. Actively demonstrates a dedication to meeting the expectations and requirements from internal and external customers; gets firsthand information and uses it for improvements in products and services; always acts with the customer or patient in mind.
• Detail. Must be able to accurately produce work which requires continual attention to detail.
• Communications. Demonstrates ability to clearly and succinctly communicate both verbally and in writing; can get messages across that have the desired effect
• Professionalism. Demonstrates professional behavior reflective of Newport Academy’s Mission Statement, Philosophy and Values.
• Fast Paced Environment. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Composure. Demonstrates ability to remain calm under pressure; is not knocked off balance by frequent change, delays, or unexpected events.
• Organization. Must be able to orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently.
• Peer Relationships. Can quickly find common ground and solve problems; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of conflict; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration.
• Self-starter. Begin assignments without prompting, maintain productivity in both quantity and quality of work, and appropriately plan, organize, and prioritize work.
• Confidentiality. Keeps sensitive business and personnel information private. Shares information only with those who have a legitimate business need to know. Seeks guidance when unsure. Uses discretion and judgment in utilizing modes of data sharing.
• Computer Skills. The ability to access systems and to accurately enter and save data. Typical systems might include: Word, Outlook (email and calendaring), EMR, and online learning.

What Makes You a Great Fit

• High School Diploma required.
• Associate’s degree in HR preferred.
• Minimum of one (1) year HR experience required.
• Proficiency in the use of Microsoft Office products including Word, Excel and PowerPoint required.
• Strong attention to detail and organizational skills.
• Proficiency in HR systems, particularly iCIMS and UKG.
• Excellent communication skills.
• Ability to handle confidential information with discretion.

Additional Details

Hybrid 7:30A - 4P or 8A - 4:30P