Human Resources Associate

Carroll Construction Supply in; Ottumwa (IA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Employee Stock Ownership Program

401K

Flex Spending Account

Health Insurance

Vision Insurance

Company paid Long Term Disability

Short Term Disability

Supplement Assurity plans offered

Job summary

Carroll Construction Supply seeks an organized HR Onboarding & Compliance Coordinator to support hiring and onboarding, ensuring documentation, licenses, certifications, and training are current. The role focuses on accurate records, confidentiality, and timely communication with managers and new hires.

Ideal candidate has HR-related experience, strong organization, and proficiency with Microsoft Office; Paycom and DOT credential knowledge are a plus. This is a full‑time on-site HR position.

Qualifications

• Previous Human Resources, administrative, recruiting, onboarding, or related experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple deadlines and follow-up on items simultaneously.
• Strong written and verbal communication skills.
• Comfortable communicating with employees and managers at all levels of the organization.
• Ability to handle confidential employee information with professionalism and discretion.
• Proficient with Microsoft Office, including Outlook, Word, and Excel.
• Experience with HRIS or applicant tracking system is preferred.
• Experience with Paycom is a plus but not required.
• Knowledge of DOT requirements, employee credential tracking, or safety training is a plus but not required.

Responsibilities

• Coordinate pre-employment requirements for new hires, including scheduling and tracking required testing and documentation.
• Work closely with hiring managers to communicate the status of pre-employment requirements and coordinate approved start dates.
• Assist new employees throughout the onboarding process and ensure required paperwork and documentation is completed.
• Assign and track new-hire onboarding, safety, and other required training.
• Monitor completion of assigned training and follow up with employees and managers as necessary.
• Maintain accurate employee records within the HRIS and other company tracking systems.
• Track and maintain current employee driver's licenses, DOT medical cards, forklift certifications, and other required licenses or certifications.
• Communicate with employees and managers regarding upcoming expirations and obtain updated documentation.
• Assist with I-9 documentation and other employment eligibility requirements.
• Help maintain accurate records for company safety and compliance programs.
• Coordinate company-issued items for new hires, such as cell phones or other equipment, when applicable.
• Respond to employee and manager questions regarding onboarding, training, and required documentation.
• Provide general administrative support to the Human Resources department.
• Assist with HR projects and other duties as assigned.

Skills

Organizational skills

Attention to detail

Time management

Written and verbal communication

Confidentiality

Microsoft Office

HRIS/ATS experience

Paycom experience

Tools

HRIS/ATS software

Paycom

Microsoft Excel

Job description

Human Resources Associate (Administrative)

Carroll Construction Supply is seeking an organized, detail-oriented HR Onboarding & Compliance Coordinator to join our Human Resources team. This position plays an important role in supporting the employee hiring and onboarding process while ensuring required employee documentation, licenses, certifications, and training records remain current.

The ideal candidate enjoys working with people, is highly organized, can manage multiple priorities and deadlines, and understands the importance of accuracy and confidentiality within Human Resources.

Key Responsibilities

• Coordinate pre-employment requirements for new hires, including scheduling and tracking required testing and documentation.
• Work closely with hiring managers to communicate the status of pre-employment requirements and coordinate approved start dates.
• Assist new employees throughout the onboarding process and ensure required paperwork and documentation is completed.
• Assign and track new-hire onboarding, safety, and other required training.
• Monitor completion of assigned training and follow up with employees and managers as necessary.
• Maintain accurate employee records within the HRIS and other company tracking systems.
• Track and maintain current employee driver's licenses, DOT medical cards, forklift certifications, and other required licenses or certifications.
• Communicate with employees and managers regarding upcoming expirations and obtain updated documentation.
• Assist with I-9 documentation and other employment eligibility requirements.
• Help maintain accurate records for company safety and compliance programs.
• Coordinate company-issued items for new hires, such as cell phones or other equipment, when applicable.
• Respond to employee and manager questions regarding onboarding, training, and required documentation.
• Provide general administrative support to the Human Resources department.
• Assist with HR projects and other duties as assigned.

Qualifications

• Previous Human Resources, administrative, recruiting, onboarding, or related experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple deadlines and follow-up on items simultaneously.
• Strong written and verbal communication skills.
• Comfortable communicating with employees and managers at all levels of the organization.
• Ability to handle confidential employee information with professionalism and discretion.
• Proficient with Microsoft Office, including Outlook, Word, and Excel.
• Experience working with an HRIS or applicant tracking system is preferred.
• Experience with Paycom is a plus but not required.
• Knowledge of DOT requirements, employee credential tracking, or safety training is a plus but not required.

What We're Looking For

This position is a great fit for someone who is a self-starter, organized, dependable, and comfortable taking ownership of a process from beginning to end. Our HR team supports employees and locations across the company, so the ability to prioritize, communicate clearly, follow up consistently, and keep detailed records is essential.

Perks to being a part of the Carroll team!

Excellent Compensation and Benefits:

• Employee Stock Ownership Program
• 401K
• Flex Spending Account
• Health Insurance
• Vision Insurance
• Company paid Long Term Disability
• Short Term Disability
• Supplement Assurity plans offered