Human Resources Associate

Carroll Distributing And Constructi; Ottumwa (IA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401K

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

Disability Insurance

Employee Stock Ownership Program

Flex Spending Account

Job summary

Carroll Construction Supply seeks an organized HR Onboarding & Compliance Coordinator to join our Human Resources team. This role supports hiring and onboarding, ensuring documentation, licenses, certifications, and training records stay current.

The ideal candidate is detail-oriented, capable of managing multiple priorities, and values confidentiality within HR. Proficiency with Microsoft Office and HRIS is preferred, with Paycom experience a plus.

Qualifications

• Experience in human resources, onboarding, or related roles.
• Strong organizational skills with attention to detail.
• Ability to manage multiple deadlines and follow-up tasks.
• Excellent written and verbal communication abilities.
• Comfort handling confidential employee information with discretion.
• Proficient with Microsoft Office suite; familiarity with HRIS/ATS systems.

Responsibilities

• Coordinate pre-employment requirements and onboarding activities.
• Communicate onboarding status with hiring managers and schedule start dates.
• Assist new hires through onboarding and ensure paperwork is complete.
• Track training and required documentation for new employees.
• Maintain accurate records in HRIS and other systems.
• Monitor licenses, certifications, and expirations; obtain updated docs.
• Assist with I-9 and other employment eligibility tasks.
• Provide general HR administrative support and assist with projects.

Skills

HR Onboarding

Organization

Communication

Confidentiality

Deadline management

Tools

Paycom

HRIS

Outlook

Word

Excel

Job description

Job Details

Job Location: 999 Corporate - OTTUMWA, IA 52501

Carroll Construction Supply is seeking an organized, detail-oriented HR Onboarding & Compliance Coordinator to join our Human Resources team. This position plays an important role in supporting the employee hiring and onboarding process while ensuring required employee documentation, licenses, certifications, and training records remain current.

The ideal candidate enjoys working with people, is highly organized, can manage multiple priorities and deadlines, and understands the importance of accuracy and confidentiality within Human Resources.

Key Responsibilities

• Coordinate pre-employment requirements for new hires, including scheduling and tracking required testing and documentation.
• Work closely with hiring managers to communicate the status of pre-employment requirements and coordinate approved start dates.
• Assist new employees throughout the onboarding process and ensure required paperwork and documentation is completed.
• Assign and track new-hire onboarding, safety, and other required training.
• Monitor completion of assigned training and follow up with employees and managers as necessary.
• Maintain accurate employee records within the HRIS and other company tracking systems.
• Track and maintain current employee driver's licenses, DOT medical cards, forklift certifications, and other required licenses or certifications.
• Communicate with employees and managers regarding upcoming expirations and obtain updated documentation.
• Assist with I-9 documentation and other employment eligibility requirements.
• Help maintain accurate records for company safety and compliance programs.
• Coordinate company-issued items for new hires, such as cell phones or other equipment, when applicable.
• Respond to employee and manager questions regarding onboarding, training, and required documentation.
• Provide general administrative support to the Human Resources department.
• Assist with HR projects and other duties as assigned.

Qualifications

• Previous Human Resources, administrative, recruiting, onboarding, or related experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple deadlines and follow-up on items simultaneously.
• Strong written and verbal communication skills.
• Comfortable communicating with employees and managers at all levels of the organization.
• Ability to handle confidential employee information with professionalism and discretion.
• Proficient with Microsoft Office, including Outlook, Word, and Excel.
• Experience working with an HRIS or applicant tracking system is preferred.
• Experience with Paycom is a plus but not required.
• Knowledge of DOT requirements, employee credential tracking, or safety training is a plus but not required.

What We're Looking For

This position is a great fit for someone who is a self-starter, organized, dependable, and comfortable taking ownership of a process from beginning to end. Our HR team supports employees and locations across the company, so the ability to prioritize, communicate clearly, follow up consistently, and keep detailed records is essential.

Perks to being a part of the Carroll team!

Excellent Compensation and Benefits:

• Employee Stock Ownership Program
• 401K
• Flex Spending Account
• Health Insurance
• Dental Insurance
• Vision Insurance
• Company paid Life Insurance
• Company paid Long Term Disability
• Short Term Disability
• Supplement Assurity plans offered
• Accrued Paid Time Off

If you are the driven, organized, detail-oriented individual that wants to be a part of a growing Employee-Owned company