Human Resources Associate

The Adam Corporation/Group; College Station (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

The Adam Corporation/Group is seeking a dedicated HR/Payroll Administrator to support day-to-day HR and payroll operations in our College Station offices. The role includes onboarding new hires, benefit enrollment coordination, ADP system setup, and maintenance of personnel files.

You will review timecards, process payroll-related documents, manage annual holiday programs, and assist with 401(k) distributions.

Responsibilities

• Act as first point of contact for visitors coming into HR Suite.
• Verify Consent Forms and Order Background Checks and Drug Screenings for New Hires.
• Schedule and Conduct Onboarding process with Candidates, including Benefit Enrollment timeline details, etc.
• Review all new hire paperwork, tax forms, and eligibility verification. Complete setup in ADP and create personnel files.
• Review employee timecards for completeness and correctness. (May include entering complete timecard data into ADP from paper timesheets)
• Organize and maintain filing of all payroll reports, benefit enrollments, Employee 401k changes, Life events, Claims, and 401k upload completions.
• Receive and distribute Interoffice mail to appropriate HR personnel.
• Assist Sr. Payroll Administrator with various process, as needed.
• Download and process Monthly ADP Invoices– calculate costs for each affiliate and submit approved check requests to A/P
• Maintain all Office Supplies for HR/Payroll Dept. Place orders and Submit approved Check Request to A/P
• Draft Annual Holiday Schedules, for CEO approval
• Setup each Company’s Approved Holiday program in ADP so that the specific dates will be auto-assigned to the respective timecards.
• Update Individual Company Portals in ADP to reflect Current Month Employee Birthdays and Work Anniversaries.
• Update and Distribute New Hire Packets annually to managers (in each affiliate), ensuring that required employment forms are always current.
• Assist with 401k Mailout packets to multi-company employees.
• Provide assistance to the HR Director and team with a variety of other special projects, as needed.

Job description

Supports the Human Resources/Payroll department with day-to-day operations, administrative tasks, employee communications, and data management.

Duties & Responsibilities:

• Act as first point of contact for visitors coming into HR Suite.
• Verify Consent Forms and Order Background Checks and Drug Screenings for New Hires
• Schedule and Conduct Onboarding process with Candidates, including Benefit Enrollment timeline details, etc.
• Review all new hire paperwork, tax forms, and eligibility verification. Complete setup in ADP and create personnel files.
• Review employee timecards for completeness and correctness. (May include entering complete timecard data into ADP from paper timesheets)
• Organize and maintain filing of all payroll reports, benefit enrollments, Employee 401k changes, Life events, Claims, and 401k upload completions. (Coordinate with Accounting the box numbering and the relocation of files to 5th Floor, as needed)
• Receive and distribute Interoffice mail to appropriate HR personnel.
• Assist Sr. Payroll Administrator with various process, as needed.
• Download and process Monthly ADP Invoices– calculate costs for each affiliate and submit approved check requests to A/P
• Maintain all Office Supplies for HR/Payroll Dept. Place orders and Submit approved Check Request to A/P
• Draft Annual Holiday Schedules, for CEO approval
• Setup each Company’s Approved Holiday program in ADP so that the specific dates will be auto-assigned to the respective timecards.
• Update Individual Company Portals in ADP to reflect Current Month Employee Birthdays and Work Anniversaries.
• Update and Distribute New Hire Packets annually to managers (in each affiliate), ensuring that required employment forms are always current.
• Assist with 401k Mailout packets to multi-company employees.
• Provide assistance to the HR Director and team with a variety of other special projects, as needed.