Human Resources Assistant

State of Missouri; Jefferson City (MO); On-site; USD 34,000 - 52,000; Full time

Job summary

The State of Missouri is seeking an Administrative Support Assistant to handle HR, personnel, and payroll tasks in Jefferson City. The role involves posting openings, screening applicants, verifying eligibility, and coordinating background checks in compliance with state law.

Responsibilities include updating personnel actions, deductions, and tax withholdings in SAM II, maintaining confidential files, and processing diverse payroll transactions.

Qualifications

• One or more years of administrative support experience with HR/personnel duties.
• Experience with payroll processing or HR systems is a plus.
• Strong communication and organizational skills required.

Responsibilities

• Performs HR, personnel, and payroll-related tasks.
• Assists in posting jobs, scheduling interviews, and screening applicants for eligibility.
• Checks references and coordinates background investigations as required by state policy.
• Enters and updates personnel actions, deductions, and withholdings in the payroll system (SAM II).
• Maintains confidential personnel files and related records.
• Ensures compliance with state rules and regulations in all transactions.
• Exhibits independent judgment while working under general supervision.

Skills

HR/payroll administration

Administrative support

Hiring activities

Education

High school diploma or GED

Bachelor's degree

Tools

SAM II HR payroll system

Job description

Location

205 Jefferson Street, Jefferson City, MO.

Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g., shift, or time-of-service pay).

• Performs independent functions requiring the application of expertise relating to human resources, personnel, and/or payroll.
• Assists in hiring activities by posting job opportunities, scheduling interviews, screening applicant information to verify eligibility, checking references, requesting required background checks and ensuring that appointments made are in compliance with State law.
• Disseminates information regarding employee benefits; informs employees of policies and procedures and responds to a variety of personnel and payroll questions.
• Enters and updates employee personnel actions, contact information, deductions, and tax withholdings into the payroll system. Includes extensive use of the SAM II HR payroll system.
• Oversees and ensures the accurate and timely preparation and processing of a variety of payroll and personnel transactions and related documents.
• Maintains personnel files and other confidential information.
• Processes personnel transactions and ensures compliance with rules and regulations.
• Exercises independent judgment and action in the performance of duties under general supervision.

Minimum Qualifications

One or more years of Administrative Support Assistant experience with a primary focus in human resources/personnel administration with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency.

OR

A Bachelor's degree from an accredited college or university.

OR

Four or more years of office experience, including one or more years of complex experience with a primary focus in hiring activities, personnel and payroll transactions, time and leave accounting, or other related human resources/personnel administration activities, and possession of a high school diploma or proof of high school equivalency.

( Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the general experience at a rate of 30 earned credit hours for one year.)

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

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