Human Resources Assistant (Temporary)

Billings-Public-Schools; Billings (MT); On-site; USD 32,000 - 34,000; Full time

Job summary

Billings-Public-Schools in Lincoln Center seeks a Human Resources Assistant (Temporary) to support HR functions including personnel records management and onboarding. The role runs 8 hours a day, Monday through Friday, 7:30 a.m. – 4:30 p.m., with a pay rate of $23.72/hour.

The ideal candidate has experience with Montana HR procedures, strong communication and problem-solving skills, and the ability to multitask in a fast-paced environment. Independent work and teamwork are essential in this role.

Qualifications

• High school diploma or equivalent; two years of college or technical school preferred.
• 1-2 years HR experience preferred.
• Two years of general office experience or equivalent.
• Proficiency with Word, Excel, PowerPoint and Google Suite.
• Strong interpersonal, organization, and multitasking skills.

Responsibilities

• Support the Executive Director of HR, Director of HR, and the HR Manager.
• Track Employee Personnel Action Requests (EPARs) and manage status.
• Assist at front desk with confidentiality and customer service.
• Organize and maintain district personnel records.
• Complete employment verifications, reference checks and loan forgiveness documents.
• Assist with onboarding, fingerprinting, badges and paperwork.
• Post jobs across channels and schedule interviews.
• Assist with leave requests and data entry (evaluations, contracts).
• Maintain positive relations and help with other HR duties.

Skills

Interpersonal communication

Organization

Multitasking

Education

High school diploma or equivalent

Two years of college or technical school

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Google Suite

Job description

Human Resources Assistant (Temporary)

Location: Lincoln Center

Dates: September 2026 (ASAP) - End of October 2026

8 hours a day; Monday - Friday; 7:30 a.m. - 4:30 p.m.

Salary: $23.72/hour

The HR Assistant provides valuable support for a variety of Human Resources functions including personnel records management and maintenance within our HRIS system, recruiting, and onboarding. Our ideal candidate is a self-starter who has experience with Montana Human Resources procedures and processes. The ideal candidate will have excellent communication and problem-solving skills and the demonstrated ability to display flexibility and multitasking in a fast-paced environment. This position requires the ability to work independently and as a member of a highly functioning team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(may include but not limited to the following):

• Support the Executive Director of HR, Director of HR, and the HR Manager.
• Facilitate the tracking of Employee Personnel Action Requests and serve as the primary point of contact regarding processes, training, communication, and status of EPARs.
• Perform daily tasks such as assisting employees and applicants at the front desk while presenting excellent customer service for internal and external customers with an emphasis on confidentiality.
• Organize, compile, update district personnel records and documentation.
• Complete employment verifications, reference checks and loan forgiveness documents.
• Help ensure that copies of hiring packets and other onboarding documents are readily available to all HR staff.
• Manage and update the HRIS for new hires, employee transfers, changes in job classification, salary adjustments, and other related employment actions.
• Assist with employee onboarding process including fingerprinting, making badges, going through new hire paperwork.
• Assist with job posting requests in a timely and efficient manner in a variety of channels, including job boards, social media, networking events, and employee referrals. Schedule interviews, both in-person and virtually
• Assist with employee leave requests by approving leaves, answering questions, fixing leave issues, and escalating certain leave issues to the HR Manager for review.
• Assist with data entry such as performance evaluations, step up credits, contract tracking, etc.
• Possess strong computer skills and meticulous attention to detail.
• Maintain positive working relationships with coworkers, administrators, and staff.
• Perform additional duties as assigned and aid in the organization of HR functions.

Qualifications

• High school diploma or equivalent; prefer two years of college or technical school.
• Preferred: 1-2 years of HR experience.
• Two years of successful general office experience or equivalent combination of education and experience.
• Proficiency in computer applications such as Word, Excel, PowerPoint and Google Suite.
• Strong interpersonal communication, organization, and multitasking skills.

"AN EQUAL OPPORTUNITY EMPLOYER: This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, or national origin."