Human Resources Assistant- Temporary

High Plains Library District

Greeley (CO)

On-site

USD 36,000 - 48,000

Full time

3 days ago

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Benefits offered by this job

Paid Sick Leave

Job summary

High Plains Library District is seeking a Temporary Human Resources Assistant to provide administrative and clerical support for HR programs and services. This full-time, onsite role is based in Greeley, CO, starting in December for roughly four months with a potential extension.

You will support HR workflows including data entry, records, employment processing, benefits administration, training coordination, and HR research. This non-exempt role is 40 hours per week.

Qualifications

Associate’s degree; a bachelor’s degree is preferred.
Minimum 6 months of related experience or an equivalent combination of education and experience.
Proficiency with Windows, Word, Excel, Outlook, PowerPoint.
Knowledge of HR programs, hiring processes, and data entry.

Responsibilities

Data entry and maintenance in HRIS systems and related platforms.
Maintain personnel records and records retention.
Assist with job postings, offers, and applicant questions.
Support benefits enrollment and open enrollment tasks.
Prepare HR reports, verifications, and research.

Skills

Data entry

Multi-tasking

Communication

Confidential information

Education

Associate’s Degree

Tools

ADP HRIS

Employee Navigator

Salesforce

Formstack

Windows

Excel

Word

Outlook

PowerPoint

Internet Explorer

Workorder system

Intranet

Rewards website

Colorado new hire registry

Pension plan website

Background check websites

Job description

The High Plains Library District is seeking a Temporary Human Resources Assistant to provide administrative and clerical support for Human Resources programs and services. This is a full-time, onsite role based in Greeley, CO, beginning in December and expected to last approximately four months, with a possibility of extension.

Role Overview

In this position within the Human Resources department, you will support core HR workflows including data entry, personnel records, employment processing, benefits administration, training coordination, and HR research and reporting. The role is non-exempt and scheduled for 40 hours per week.

Key Responsibilities

Data entry (20%): Enter new employee information, employment changes, and terminations in ADP HRIS, Employee Navigator, a workorder system, the Colorado new hire registry, position control spreadsheets, pension plan and background check websites, internal spreadsheets, and service award provider platforms as needed to maintain accurate data and support department processes. (Essential)
Records retention (15%): Create and maintain personnel files, upload documents and forms to the intranet, track and dispose of records according to records retention practices, and maintain personnel records and data to organize and store information. (Essential)
Employment support (15%): Create and upload job postings, draft position requisitions and payroll change forms, execute job offers, assist applicants and supervisors with process and online application software, answer questions, notify turn-downs, update the internal job posting list, and announce new employees and employment changes. (Essential)
Benefits support (15%): Update employee address and other changes with benefits carriers and in Employee Navigator, enroll and terminate coverage on carrier websites, reconcile invoices, assist with open enrollment, notify the broker of retirement plan eligibility, and provide related administrative support. (Essential)
Training support (10%): Maintain training records, register employees for in-house and out-of-house trainings, provide attendee lists to trainers, compile and route training feedback, register for conferences and workshops, record approved training expenditures, assemble new hire orientation forms and packets, and assist the Training Specialist as needed. (Essential)
Research and reports (10%): Respond to employment verifications; research topics, summarize findings, and present results; contribute data to external surveys; gather data and prepare statistical and monthly board reports; create and update org charts and ongoing statistical reports. (Essential)
Service awards and anniversaries (10%): Track hire dates, enter information into the rewards website, provide reports for monthly anniversaries and birthdays, post anniversary recognition on the intranet, and email DSS anniversary and birthday celebrations. (Essential)
Other duties (5%): Update and distribute labor law posters, answer and assist employees with questions, and provide other support to maintain smooth HR department operations. (Non-Essential)

Required Qualifications

Education: Associate’s Degree (Bachelor’s Degree preferred)
Experience: 6 months of similar or previous experience, or an equivalent combination of education and experience that provides the critical success factors
Skilled in Windows, Word, Excel, Outlook, PowerPoint, Internet Explorer, ADP HRIS, Salesforce, and Formstack
Knowledge of HR programs and services
Knowledge of employment and hiring processes
Customer relations skills; data entry skills; multi-tasking skills
Ability to navigate websites and software, use a workorder tracking system
Interpersonal communication and relationship skills; proper grammar in oral and written communication
Ability to use Excel formulas and mail merge letters using Excel and Word
Ability to work under pressure and in a team; able to work with confidential information
Good judgment and ability to anticipate needs
Ability to operate office equipment including copiers

Technologies

ADP HRIS, Employee Navigator, Colorado new hire registry, pension plan website, background check website, service award provider website, Salesforce, Formstack, Windows, Word, Excel, Outlook, PowerPoint, Internet Explorer, workorder system, intranet, rewards website

Pay, Classification, and Schedule

Compensation range: $25.94 to $35.09 per hour (USD 25 to 35 hourly)
Pay grade: 52
FLSA classification: Non-Exempt
Hours: 40 hrs/week, full-time
Expected start and duration: Expected to begin in December and last approximately four months, with the possibility of an extension

Work Location and Reporting