Coordinator, HRIS (HR Data Management)

City of Fort Collins; Fort Collins (CO); On-site; USD 46,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision

Vacation and holidays

Retirement plan

Flexible spending (FSA)

Employee assistance program

Life insurance

Wellness program

Onsite health clinic

Job summary

The City of Fort Collins is replacing core systems for Finance, HR, Payroll, and Budget with a new enterprise platform, and the HRIS Coordinator will maintain employee records and pay changes during the transition. This three-year limited-term role involves processing and verifying pay and status updates, keeping records accurate, and addressing employee questions with discretion.

You will collaborate with HR colleagues and other internal partners to communicate, identify gaps, and propose

Qualifications

• 3 years related experience/education.
• Three years of experience in HR data management, payroll or related area, or equivalent combination of education and experience.

Responsibilities

• Receive, review, verify, and process employee status and pay changes.
• Maintain accurate HRIS data and personnel records.
• Coordinate with Payroll, Benefits, and Finance teams on adjustments and data reconciliation.
• Assist managers and employees with inquiries on status, pay and policy questions.

Skills

HRIS data management

Payroll processing

Data confidentiality

Job description

POSITION TITLE: Coordinator, HRIS (HR Data Management) (Full-Time Regular) (Contractual)
DEPARTMENT: Human Resources
LOCATION: 215 OFFICE BLDG
BENEFIT CATEGORY: Contractual Contractual_2026 Benefit Highlights.
EMPLOYMENT TYPE: Full-Time Regular
FLSA STATUS: Non-Exempt
ANNUAL SALARY RANGE: $46,345.00 - 69,517.00 (Salaries are paid biweekly)
ANNUAL ANTICIPATED HIRING RANGE: $52,000.00 - $62,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 11:59 p.m. MT on 11/3/2026.

At the City, we are focused on finding the strongest candidate for the role, and we recognize that excellence can come from a wide variety of experiences and paths. When reviewing applications, we consider an equivalent combination of knowledge, skills, education, and lived experiences that align with the minimum qualifications. If you are interested in this opportunity, we encourage you to view your background broadly and highlight the skills and experiences that best prepare you for the role.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile.

Post-Offer Requirements

• Background check (Background checks are considered in relation to the responsibilities and requirements of the posting.
  

While the City of Fort Collins offers many remote and/or hybrid positions, all remote or hybrid work must be performed in the state of Colorado.

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, domestic partner, children) – eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement + company contributions – after 6 month probation period and immediate vesting
• Flexible spending: Medical expenses FSA, dependent FSA or both
• Employee Assistance Program: counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborative work environment
  

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

Job Summary

The City of Fort Collins is replacing its core systems for Finance, HR, Payroll, and Budget with a new enterprise platform, and several members of our Human Resources team are dedicating significant time to that work. We’re looking for a HRIS Coordinator to keep employee records and pay changes accurate and on time throughout the transition.

This is a limited-term position expected to last three years with the possibility of extension depending on project needs. You’ll step into an established role, working alongside colleagues who are partly focused on the implementation. Your core work will be processing and verifying employee pay and status changes, maintaining records, and answering employee and manager questions with accuracy and discretion. You will work with HR colleagues, managers and other internal partners to communicate information, navigate established procedures, identify process gaps, and recommend efficiencies that improve assigned tasks and support team effectiveness. You’ll be trusted with sensitive information about the people who serve this community, and we take that trust seriously.

We want to be honest that this role sits in the middle of change. You’ll spend much of your time in systems that are being retired. If you take pride in getting the details right and can stay steady while things shift around you, this is a rare chance to see a major systems transition from the inside, and to build experience that will serve you well wherever you go next.

Essential Duties And Responsibilities

Receive, review, verify, and process employee status and pay changes derived from forms, contracts, or memorandums. Ensure accuracy prior to processing for all employment types (including classified, hourly, unclassified management, and contractual employees).

• Review incoming personnel forms for accuracy, identify discrepancies, and correct errors proactively to ensure seamless downstream payroll and status updates.
• Maintain accurate position control data within the HRIS.
• Conduct employment and income verifications for external entities (e.g., lenders, government agencies, background check firms) in accordance with company policy and privacy regulations.
• Maintain organized digital and physical personnel records, ensuring compliance with company retention policies and legal privacy standards. Update and manage records efficiently using document management system.
• Document and maintain comprehensive standard operating procedures (SOPs) regarding pay changes, data entry steps, and recordkeeping protocols.
• Conduct periodic audits of HRIS data and personnel forms to identify missing information or data entry inconsistencies, proactively resolving them before payroll runs.
• Assist managers and employees with inquiries to employee status, pay and policy questions
• Coordinate closely with Payroll, Benefits, and Finance teams to ensure precise execution of compensation adjustments and data reconciliation.
• Provide general operational assistance across other areas of Human Resources as business needs require, ensuring no disruption to core HR services during organizational transitions.
• Perform other duties as assigned to support the overall goals of the Human Resources department during the ERP implementation.

This job description is a living document and may not be all-inclusive; employees are responsible for other duties as assigned.

Job Competencies

City-wide

• Demonstrated cultural competence to effectively interact and work with people of diverse identities, perspectives and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• Read and comprehend City and Service Area/Department policies, regulations, rules and standard operating procedures.
• Communicate clearly and concisely, both verbally and in writing.
• Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software and databases.
• Establish and maintain effective working relationships with City employees, representatives of other agencies and organizations and members of the community.

Business Support

Decision Making: Applies judgment in defined situations. Seeks guidance for variables.

Complexity: Applies established practices to resolve varied issues or coordinate multiple processes.

Business Acumen: Identifies process gaps, contributes to task design.

Collaboration & Engagement: Disseminates information and navigates processes and procedures with customers.

Specific Knowledge: Grows knowledge in specific subject matter to complete tasks.

Organizational Impact: Identifies efficiencies and recommends improvements to assigned tasks within a team.

Job Specific

• Knowledge of human resource information system functionality, employee data fields, record maintenance, and data management procedures.
• Knowledge of data entry standards, employee records maintenance practices, and procedures for identifying and correcting discrepancies.
• Understanding of established HR policies, procedures, confidentiality requirements, and applicable guidelines for handling employee information.
• Knowledge of standard reporting processes and methods for retrieving, reviewing, and validating employee data.

Minimum Qualifications

3 years related experience/education

Three years of experience in human resources data management, payroll or related area, or equivalent combination of education and experience.

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call [phone] for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use

Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City is committed to equal employment opportunity for all applicants and employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment. The City does not tolerate behavior that results in the terms and conditions of employment being adversely impacted based on an employee’s protected status, or any behavior that violates this policy.

Consistent with the City’s respect for the rights and dignity of each employee, the City is committed to providing a work environment that is free from unlawful discrimination and harassment. The City prohibits discrimination or harassment based on protected characteristics, including race, color, national origin, ancestry, creed, religion, sex, sexual orientation (including perceived sexual orientation), gender, gender identity, gender expression, disability, age 40 years or older, pregnancy or related condition, military, veteran status or uniformed service member status, genetic information, marital status or any other status protected under federal, state or local law.

The City is committed to providing a healthy and safe work environment. In addition to the City’s commitment to equal opportunity employment, the City strictly prohibits discrimination or retaliation against an employee who raises any reasonable concern about workplace violations of government health or safety rules or a significant threat to the health or safety of City employees or the public, if the City controls the workplace conditions giving rise to the threat or violation.

Note: Some information in your application may be public information under the Colorado Open Records Act.