Human Resources Assistant (Temporary)

Ohio Citizen Action; Columbus (OH); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Broad HR experience

Supportive environment

Conversion opportunity

PTO accrual

Job summary

Ohio Citizen Action is seeking an HR Administrative Assistant to provide comprehensive support across the employee lifecycle, including recruiting, onboarding, and HR records management. The role emphasizes confidentiality, accuracy, and collaborative work with the CHRO and HR team.

The position offers exposure to timekeeping, payroll, benefits, and compliance tasks, with opportunities to engage in training sessions and special projects while supporting a positive, service-oriented workplace

Qualifications

• High school diploma or equivalent required.
• 1+ year of administrative, human resources, recruiting, or related experience preferred.
• Proficiency with Microsoft Office or Google Workspace; HRIS or applicant-tracking experience a plus.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines.
• Discretion handling confidential information.

Responsibilities

• Provide administrative support throughout the employee lifecycle, including recruiting, onboarding, employment changes, and off-boarding.
• Assist with job postings and recruiting records.
• Prepare onboarding materials and coordinate new-hire activities.
• Maintain accurate employee records in HR systems and personnel files.
• Respond to routine employee questions; direct complex matters to CHRO.
• Assist with timekeeping, payroll, benefits, leave, and compliance-related documentation.
• Prepare HR correspondence, reports, spreadsheets, and presentations.
• Support employee engagement activities, training sessions, meetings, and special projects.
• Handle employee and company information with confidentiality.
• Perform other HR and administrative duties as assigned.

Skills

Strong organizational skills

Clear written and verbal communication

Attention to detail

Education

Associate or Bachelor’s degree in Human Resources, Business, or related field

Tools

Microsoft Office

Google Workspace

HRIS

Applicant-tracking systems

Job description

Ohio Citizen Action informs, organizes, and mobilizes people to advocate for public interests across issues and campaigns. In person, by phone, and online we engage people in actions that protect public health, improve environmental quality, and benefit consumers. Our campaigns connect Ohioans and build a movement to protect democracy and create a sustainable and equitable future. OCA maintains a permanent field and organizing presence in Ohio to take on the fights that matter. Our experts know how to have tough conversations, reach people where they are, and move Ohioans from passive observers to active participants in our democracy. We do not shy away from calling out corruption and the bad actions of our elected leaders and encourage thousands of Ohioans to join us when we do.

Responsibilities

• Provide administrative support throughout the employee lifecycle, including recruiting, onboarding, employment changes, and off-boarding.
• Assist with job postings and recruiting records.
• Prepare onboarding materials, coordinate new-hire activities, and verify completion of required documentation.
• Maintain accurate employee records in HR systems and personnel files.
• Respond to routine employee questions and direct more complex matters to the CHRO.
• Assist with timekeeping, payroll, benefits, leave, and compliance-related documentation.
• Prepare HR correspondence, reports, spreadsheets, and presentations.
• Support employee engagement activities, training sessions, meetings, and special projects.
• Handle employee and company information with professionalism and strict confidentiality.
• Perform other HR and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in human resources, business, or a related field preferred.
• At least one year of administrative, human resources, recruiting, or related experience is preferred.
• Proficiency with Microsoft Office or Google Workspace; experience with HRIS or applicant-tracking systems is a plus.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication skills.
• Ability to manage competing priorities, meet deadlines, and work both independently and collaboratively.
• Sound judgment and the ability to handle sensitive information confidentially.
• A professional, service-oriented approach when working with employees, candidates, and managers.

Benefits

• Opportunity to gain broad, hands-on HR experience.
• Collaborative and supportive work environment.
• Potential conversion to regular employment.
• Opportunity to accrue PTO in the form of vacation and sick leave as a temporary employee.

This job description reflects the general duties and responsibilities of the position and is not intended to be a comprehensive list of tasks. The non-profit reserves the right to modify the job description based on organizational needs.

Ohio Citizen Action is an equal opportunity employer.

We consider qualified applicants without regard to any characteristic protected by applicable law.

Reasonable accommodations are available throughout the hiring process upon request.