Human Resources Assistant

ESC of the Western Reserve; Painesville (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

ESC of the Western Reserve in Painesville, Ohio is seeking a Human Resources Assistant. This role involves providing essential administrative and clerical support to the HR department, ensuring smooth operations, compliance with laws, and supporting recruitment processes.

The ideal candidate should possess at least two years of administrative experience and strong communication skills. Proficiency in Google Workspace and HRIS systems is preferred. Join a team dedicated to exceptional HR service delivery.

Qualifications

• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Google Workspace and HRIS systems is preferred.
• Strong interpersonal skills with a customer service orientation.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide administrative support to HR.
• Serve as a point of contact for HR inquiries.
• Support recruitment and hiring processes.
• Maintain employee personnel files and HR databases.
• Assist with onboarding for new employees.
• Prepare HR correspondence, reports, and forms.
• Maintain compliance with employment laws.
• Support employee engagement initiatives.
• Provide general administrative support.

Skills

Attention to detail

Organizational skills

Verbal and written communication skills

Interpersonal skills

Customer service orientation

Education

Two years of office or administrative experience; HR experience preferred

Tools

Google Workspace

HRIS systems

Job description

Job Title: HR Assistant

Location: ESC of the Western Reserve
Reports To: Chief Operating Officer

Summary

The Human Resources Assistant provides administrative and clerical support to the Human Resources Department, ensuring efficient operation of HR processes and exceptional customer service to staff and external partners. This position assists with recruitment, onboarding, personnel records management, and general HR compliance related tasks.

Essential Duties and Responsibilities

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Serve as a point of contact for HR inquiries, providing timely and accurate information to employees and applicants.

• Support recruitment and hiring processes, including posting job openings, scheduling interviews, and preparing new hire materials.

• Maintain and update employee personnel files and HR databases, ensuring confidentiality and accuracy.

• Assist with onboarding for new employees.

• Prepare HR correspondence, reports, and forms as needed.

• Assist with maintaining compliance with employment laws and organizational policies.

• Support employee engagement initiatives and HR projects as assigned.

• Provide general administrative support to the HR team, including filing, scanning, and data entry.

Qualifications

• Minimum of two years of office or administrative experience; HR experience preferred.
• Knowledge, Skills, and Abilities:

• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Google Workspace and HRIS systems is preferred.
• Strong interpersonal skills with a customer service orientation.
• Ability to manage multiple priorities and meet deadlines.

Criminal Records Check: Must comply with Ohio Revised Code 3319.39 – Criminal Records Check.

Drug Testing: Must pass a drug screen at time of hire and comply with the Drug Free Workplace Act of 1988.

Physical Demands

The employee is regularly required to sit, stand, and use hands to operate a computer and other standard office equipment. The employee must be able to communicate effectively in person, by telephone, and electronically. Occasional walking, bending, or reaching may be required to retrieve files, attend meetings, or conduct presentations. The employee may occasionally lift and/or move up to 25 pounds (such as files, office supplies, or equipment). Specific vision abilities required by this job include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.