Human Resources Assistant (Part Time Hybrid)

Delta Mechanical Inc; Mesa (AZ); Sur place; USD 26 000 - 33 000; Temps partiel

Résumé du poste

Delta Mechanical Inc in Mesa, AZ is seeking a Human Resources Assistant to support the HR team. You will maintain employee records, handle the shared HR inbox, assist with recruiting, new hire orientation, HRIS maintenance, and HR projects, while safeguarding confidentiality and adapting to changing priorities.

Candidates should have a high school diploma, strong MS Office skills, and the ability to communicate professionally with employees and managers.

Qualifications

• High school diploma or equivalent.
• Strong MS Office skills (Word, Excel, Outlook, PowerPoint).
• Strong reading and written communication; ability to proofread.
• Ability to present information clearly to employees and managers.
• Organize work, maintain records, and adapt to changing deadlines.
• Handle confidential information with discretion.

Responsabilités

• Organize, file, scan, upload, and maintain HR documents and records.
• Monitor the shared HR inbox, route requests, and answer routine inquiries.
• Answer questions about HR processes and refer complex issues to HR leadership.
• Enter and maintain employee data in the HRIS; support audits and corrections.
• Assist with recruiting, postings, and tracking applicants.
• Support new hire orientation by coordinating materials and schedules.
• Prepare correspondence, presentations, spreadsheets, forms, and reports.
• Protect confidential information and follow retention procedures.

Connaissances

MS Office proficiency

Attention to detail

Organization & time management

Professional communication

Discretion with confidential info

Formation

High school diploma or equivalent

Outils

UKG Ready

Description du poste

• Base Pay $19.00 - $24.00 / Hour
• Employee Type PT Non-Exempt
• Required Degree High school

Contact information

Description

The Human Resources Assistant provides administrative and clerical support to the HR team. Working closely with the HR Generalist, this position maintains employee records, supports the shared HR inbox, answers general employee questions, and assists with recruiting, new hire orientation, HRIS maintenance, and department projects. The role requires accurate work, professional communication, confidentiality, and the ability to adjust to frequently shifting priorities.

ESSENTIAL RESPONSIBILITIES

• Organize, file, scan, upload, and maintain employee documents and HR records in designated electronic and physical files; check documents for completeness and route missing or inaccurate information for follow-up.
• Partner with the HR Generalist to monitor the shared HR inbox, organize requests, respond to routine inquiries, track follow-up, and route questions to the appropriate HR team member.
• Answer general questions about established HR processes, forms, and resources using approved information; refer sensitive, complex, or policy interpretation questions to the HR Generalist or HR leadership.
• Enter, update, and maintain employee information in the HRIS as directed; review data for accuracy and support routine audits and corrections.
• Assist with recruiting by posting approved openings, tracking applicants and sponsor jobs.
• Support new hire orientation by preparing materials, coordinating schedules, assisting with presentations, and tracking required paperwork and completion items.
• Prepare and proofread correspondence, presentations, spreadsheets, forms, and reports; assist with scheduling, document preparation, and other clerical work.
• Assist the HR team with projects, process updates, record cleanup, and administrative follow-up; communicate progress, deadlines, and competing priorities.
• Protect confidential employee and applicant information and follow company procedures for access, record handling, and retention.
• Perform other related duties as assigned.

TENTATIVE WORK SCHEDULE (29 hours)

Monday: 8:00 AM - 3:30 PM
Tuesday - Friday: 8:00 AM - 2:00 PM
Remote Work Day: Friday
Potential for full-time employment after six months of employment based on performance, attendance and business needs.

Requirements

MINIMUM QUALIFICATIONS

• High school diploma or equivalent.
• Strong computer skills, especially Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong reading comprehension and written communication skills, including the ability to interpret instructions, proofread documents, and prepare clear correspondence.
• Ability to present information clearly and professionally to employees and small groups.
• Ability to organize work, maintain accurate records, and adapt when priorities and deadlines change.
• Ability to handle confidential information with discretion and communicate professionally with employees, candidates, and managers.

PREFERRED QUALIFICATIONS

• Administrative, clerical, recruiting coordination, or HR support experience.
• Experience maintaining employee records and working with an HRIS; familiarity with UKG Ready is helpful.
• Benefits experience is a massive plus.

SUPERVISORY RESPONSIBILITIES

• This position has no formal supervisory responsibilities.

KNOWLEDGE SKILLS AND ABILITIES

• Attention to detail and accuracy in filing, document uploads, data entry, and record maintenance.
• Strong organization, follow-through, and time management across multiple requests and projects.
• Professional reading, writing, verbal communication, and presentation skills.
• Ability to learn HR systems and established procedures, work collaboratively, and recognize when a question requires escalation.

TRAVEL PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Work is primarily performed in an office environment using a computer and standard office equipment.
• Duties involve reading and reviewing documents, typing, communicating, and retrieving or organizing files and materials.
• Occasional movement between work areas may be needed to support orientation, meetings, and filing.