Human Resources Assistant II

Decca Recruiting LLC; Jessup (MD); On-site; USD 42,000 - 56,000; Full time

Job summary

Decca Recruiting LLC in Jessup, MD is seeking a detail-oriented Human Resources Coordinator to support day-to-day HR operations, onboarding, compliance, reporting, and employee engagement initiatives.

The ideal candidate will be proficient with Outlook, Microsoft Teams, and Workday, have data entry experience, and be comfortable conducting new hire orientations while handling confidential information with professionalism.

Qualifications

• Experience in HR operations, onboarding, and compliance.
• Ability to handle confidential information with discretion.
• Strong communication and reporting skills.

Responsibilities

• Complete pre-hire activities and biweekly new-hire orientation.
• Manage daily HR procedures to ensure policy compliance.
• Respond to HR inquiries by phone, email, or in person.
• Prepare weekly HR reports on headcount, terminations, payroll, and leaves.
• Process HR-related documents such as invoices and unemployment claims.
• Maintain personnel files in paper and electronic formats.
• Administer DEI programs to improve engagement.

Skills

Union experience

Investigations & ethics

Tools

Microsoft Office

Workday HRIS

Job description

Schedule: Monday through Friday, 9:00 AM to 5:00 PM

Interview Process: 2 rounds, first via Microsoft Teams, followed by an in-person interview

Position Overview

Proficiency in Outlook, Microsoft Teams, Workday required. Data Entry experience required. Ability to conduct new hire orientation.

We are seeking a detail-oriented and self-directed Human Resources Coordinator to support day-to-day HR operations, employee onboarding, compliance activities, reporting, personnel records, and employee engagement initiatives. The ideal candidate is comfortable working independently, handling confidential HR information, and responding professionally to employee inquiries.

Top Skills & Qualifications

• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and Teams, with the ability to independently manage information.
• Proficiency navigating the Workday HRIS system.
• Experience working in a union environment preferred.
• Experience conducting internal investigations and resolving ethics cases preferred.
• Strong attention to detail and the ability to work independently and remain self-directed.

Key Responsibilities

• Complete pre-hire activities and prepare for biweekly new-hire orientation and onboarding.
• Manage daily HR procedures to support compliance with company policies, including attendance, separations, and training.
• Respond professionally to general HR inquiries received by phone, email, or in person.
• Prepare weekly reporting on key HR information, including terminations, headcount, payroll, milestone anniversaries, and leaves of absence.
• Review incoming mail and process HR-related items such as invoices, unemployment claims, and garnishment requests.
• Maintain personnel files in both paper and electronic formats.
• Administer programs and DEI initiatives designed to enhance employee engagement and foster a sense of belonging in the workplace.

Ideal Candidate

The strongest candidate will be an organized, dependable HR professional who can manage multiple administrative responsibilities accurately while interacting professionally with employees. Experience with Workday, union environments, investigations, and ethics-related matters would be particularly valuable.