Human Resource Assistant III

Spectraforce Technologies, Inc.; Jessup (MD); On-site; USD 42,000 - 56,000; Full time

Job summary

Spectraforce Technologies, Inc. in Jessup, MD is seeking a detail-oriented Human Resources Assistant III to support day-to-day HR operations, onboarding, compliance, reporting, and employee engagement.

The ideal candidate will handle confidential information independently, manage personnel records, and respond professionally to inquiries while contributing to DEI initiatives and a positive workplace culture.

Qualifications

• Detail-oriented HR support across onboarding, compliance and reporting.
• Experience handling confidential HR information and records.
• Familiarity with Workday HRIS and MS Office tools.

Responsibilities

• Complete pre-hire activities and biweekly new-hire orientation preparation.
• Manage daily HR procedures for policy compliance, attendance and training.
• Respond professionally to HR inquiries via phone, email or in person.
• Prepare weekly HR reports on terminations, headcount, payroll and leaves.
• Review mail and process HR-related invoices, unemployment claims and garnishments.
• Maintain personnel files (paper and electronic).
• Administer DEI initiatives to enhance employee engagement and belonging.

Skills

Microsoft Office

Excel

Outlook

Teams

Workday HRIS

Union environment

Internal investigations

Job description

Job Title: Human Resource Assistant III

Location: Jessup, MD, USA 20794

Duration: 5+ Months

Schedule: Monday through Friday, 9:00 AM to 5:00 PM

Interview Process: 2 rounds, first via Microsoft Teams, followed by an in-person interview

Position Overview:

We are seeking a detail-oriented and self-directed Human Resources Coordinator to support day-to-day HR operations, employee onboarding, compliance activities, reporting, personnel records, and employee engagement initiatives. The ideal candidate is comfortable working independently, handling confidential HR information, and responding professionally to employee inquiries.

Top Skills & Qualifications:

• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and Teams, with the ability to independently manage information.
• Proficiency navigating the Workday HRIS system.
• Experience working in a union environment preferred.
• Experience conducting internal investigations and resolving ethics cases preferred.
• Strong attention to detail and the ability to work independently and remain self-directed.

Key Responsibilities:

• Complete pre-hire activities and prepare for biweekly new-hire orientation and onboarding.
• Manage daily HR procedures to support compliance with company policies, including attendance, separations, and training.
• Respond professionally to general HR inquiries received by phone, email, or in person.
• Prepare weekly reporting on key HR information, including terminations, headcount, payroll, milestone anniversaries, and leaves of absence.
• Review incoming mail and process HR-related items such as invoices, unemployment claims, and garnishment requests.
• Maintain personnel files in both paper and electronic formats.
• Administer programs and DEI initiatives designed to enhance employee engagement and foster a sense of belonging in the workplace.

Physical Demands:

The physical requirements described below are representative of those necessary to successfully perform the essential functions of the position. Reasonable accommodations will be made to enable individuals with disabilities to perform essential job functions.

• Ability to sit, stand, and walk.
• Ability to use hands and fingers to operate a computer keyboard, mouse, and telephone.
• Ability to communicate verbally and hear effectively.
• Ability to occasionally lift and/or move up to 20 pounds.

Ideal Candidate:

The strongest candidate will be an organized, dependable HR professional who can manage multiple administrative responsibilities accurately while interacting professionally with employees. Experience with Workday, union environments, investigations, and ethics-related matters would be particularly valuable.