Human Resources Assistant — Great Benefits & Onboarding

Ottumwa Office; Ottumwa (IA); On-site; USD 38,000 - 42,000; Full time

Job summary

Great Prairie AEA Ottumwa Office in Ottumwa, IA seeks a Human Resources Assistant to provide administrative support for the HR department, manage employee records, and assist with onboarding and recruitment processes.

The role requires strong organization, confidentiality, and customer service skills, with experience in office settings. The position includes year-round front desk duties and collaboration with HR staff and administrators.

Qualifications

• Bachelor’s degree preferred.
• Experience in an office or administrative support role preferred.
• Experience in Human Resources or a school district setting is beneficial but not required.

Responsibilities

• Support Recruitment, Hiring, and Onboarding: maintain job vacancy records, process applications, schedule interviews, initiate background checks, enter/maintain employee info in HRIS.
• Maintain HR Databases and Records: update databases, maintain personnel files, track licensure/training, manage spreadsheets and job descriptions.
• Assist with HR Reporting and Documentation: move toward paperless processes, prepare contracts and routine communications, track leaves, reconcile payroll timesheets, prepare state/federal reports, support employee inquiries.
• Reception Tasks (shared): answer phones, greet visitors, manage room reservations and invoices, distribute mail, assist with job fair carts.

Skills

Organization

Communication

Customer service

Attention to detail

Multitasking

Confidentiality

Teamwork

Professionalism

Time management

Education

Bachelor’s degree preferred

Tools

HRIS systems

Vista Iowa Business Software

Google Docs

Job description

Great Prairie AEA Ottumwa Office in Ottumwa, IA seeks a Human Resources Assistant to provide administrative support for the HR department, manage employee records, and assist with onboarding and recruitment processes.

The role requires strong organization, confidentiality, and customer service skills, with experience in office settings. The position includes year-round front desk duties and collaboration with HR staff and administrators.