Human Resources Assistant (Full-Time)

hhhn; New York (NY); On-site; USD 47,000 - 52,000; Full time

Job summary

hhhn is seeking an Human Resources Assistant to provide administrative support to the HR department in a 40-hour week, Monday through Friday, 8am–4:30pm in New York. You will screen resumes, assist with candidate calls and interviews, post requisitions, and prepare offer letters and new hire checklists.

You will help with HR events, orientation, HRIS data entry, reporting, and file maintenance while delivering excellent service to employees and maintaining confidentiality at all times.

Qualifications

• Excellent verbal and written communication skills.
• Excellent organization skills with strong attention to detail.
• Outstanding customer service skills including kindness, empathy and appreciation.
• Experience with ADP/Lyric is a plus.
• MS Office Suite proficiency; ability to multi-task and work independently or in a team.

Responsibilities

• Screen resumes and applications for organizational fit.
• Assist with phone screening candidates and schedule interviews.
• Post, edit and close requisitions; draft offer letters and new hire checklists.
• Assist with HR events and orientation logistics.
• Monitor HRIS and generate reports as needed.
• Maintain and file personnel, health, contractor and credentialing records.
• Provide daily customer service to employees and manage HR inbox.

Skills

Verbal and written communication

Organization

Customer service

Multi-tasking

Discretion/Confidentiality

Education

High School Diploma or equivalent; Associates preferred

Tools

ADP/Lyric

MS Office Suite

Job description

Proposed Schedule: 40 hours per week. Monday-Friday 8am-4:30pm.

Job Summary

The Human Resources Assistant is responsible for providing administrative support to the Human Resources Department

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily:

• Screen resumes and applications for organizational fit
• Assist with phone screening candidates and schedule interviews accordingly
• Assist with posting, editing and closing requisitions
• Drafting offer letters and new hire checklists
• Assist in preparation for HR events and attend the events as necessary (career fairs, job fairs, orientations)
• Assist with running new hire orientation to include coordinating logistics and hotel accommodations for those traveling
• Generate reports as needed
• Responsible for preparing and maintaining all files; ensuring they are always current and in order i.e., personnel, health, contractor, credentialing
• Handle daily HR administrative tasks such as filing, data entry, and scheduling meetings
• Support HR projects, audits, and administrative initiatives as needed
• Assist with data entry into HRIS system and/or other software systems being utilized
• Maintain and monitor departmental supplies; place orders as needed
• Provide daily customer service to all employees
• Monitor the HR and Benefits email inbox, answering routine questions or directing to other team members as appropriate
• Assist with processing benefit-related employee updates
• Enthusiastically support the Mission, Vision and Core Values
• Additional responsibilities or projects and duties assigned

Qualifications:

The requirements listed below are representative of the knowledge, skill and ability to perform the essential functions

• High School Diploma or equivalent; Associates degree preferred; interest and aptitude to work in Human Resources
• Excellent verbal and written communication skills
• Excellent organization skills; strong attention to detail
• Outstanding customer service skills including kindness, empathy and appreciation
• Computer and information management skills
• Experience with ADP/Lyric is a plus
• MS Office Suite;
• Ability to multi-task, work independently as well as a team; having resourcefulness to solve problems
• Exceptional attention to detail and deadlines
• Exhibits a high level of professionalism and confidentiality in dealing with issues
• Positive attitude and ability to work collaboratively with other work units within the Network

The pay range for this position is $47,000 - $52,000 annually and will be determined based on skills and experience.