Human Resources Assistant - Full Time

US Lawns; Carlisle (Cumberland County); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Health Savings Account

Wellness program

County Pension / Retirement

Job summary

US Lawns in Carlisle, PA, is seeking a Full-Time HR Administrative Assistant to perform a variety of department support functions with accuracy and confidentiality. The role includes onboarding coordination, document preparation, and maintaining employee files, with a Monday–Friday schedule and potential compressed work options after 6 months.

The ideal candidate will have 1–2 years in a professional office setting, a high school diploma, and strong Microsoft Office skills (Word, Excel,

Qualifications

• High school diploma or equivalent required.
• Proficient in Microsoft Office Suite, with demonstrated working knowledge of Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Provides a variety of administrative and support functions for the department operations.
• Assists in onboarding new hires, including coordinating pre-employment steps and communications.
• Prepares new hire orientation packets and ensures forms are ready.
• Coordinates departmental schedules and activities.
• Supports employee engagement events and department functions.
• Maintains electronic new employee files and filing systems.
• Prepares documents, reports, and templates for the department.
• Answers the main HR line and routes calls appropriately.
• Manages incoming/outgoing mail and routine data entry.
• Attends meetings and training to stay current on processes.
• Performs other related duties as assigned.

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Job Description

Department: Human Resources

Sub-Department: N/A

Pay Grade: 104

FLSA Status: Non-Exempt

Employment Status: Full Time

Reports to: Compensation & Recruitment Manager

Supervises: N/A

Position Code: HR3005

Work Schedule: Monday through Friday 8:00am to 4:30pm, this position will work and be paid for 75 hours in a 2-week pay period, ability to go onto a compressed work schedule (working 9 days vs. 10 day) after 6 months of satisfactory job performance

Current County Employees will follow the County Promotion/Demotion Policy.

Job Summary:

Performs a variety of administrative and support functions with accuracy, confidentiality, and timeliness the efficient and effective operation of the department.

Essential Job Functions:

• Provides a variety of administrative and support functions for the department operations including preparing, authorizing, and issuing documents and forms; provides guidance and information regarding departmental services.


• Assists in the onboarding process for all County new hires, including receiving personnel action forms, initiating contact with candidates, coordinating electronic pre-employment communication and requirements including drug testing and background clearances, issuing conditional offer letters, and related tasks.


• Prepares new hire orientation packets, ensuring all forms are accurately printed, copied, and assembled in advance.


• Coordinates departmental schedules and activities, ensuring effective planning and execution.


• Supports the planning and coordination of employee engagement events and departmental functions.


• Ensures completeness of electronic new employee files ensuring all forms are collected and filled out completely prior to electronically filing them.


• Prepares a variety of documents, reports, correspondence, and forms; assists in the development and maintenance of departmental templates and forms.


• Answers the main Human Resources phone line, handling incoming calls, taking messages, providing general information, and routing calls appropriately; ensures consistent backup coverage for the main line.


• Manages incoming and outgoing mail, including sorting and distribution.


• Performs routine typing and data entry.


• Maintains the department’s filing system, including organizing, updating, and retrieving files as needed.


• Attends meetings, training sessions, and seminars as required to maintain knowledge and skills relevant to the role.


• Performs other related duties as assigned.

Minimum Requirements to Perform the Work:

Education:

• High school diploma or equivalent required.


• Proficient in Microsoft Office Suite, with demonstrated working knowledge of Word, Excel, PowerPoint, and Outlook.

Work Experience:

• Minimum of 1–2 years of experience in a professional office setting or a related administrative field.

Company Description

Mission Statement:

To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation.

Benefits

Medical Benefits:

• Capital Blue Cross Medical Insurance
  
  
  
  • Health Savings Account
  
  
  • Wellness program with wellness incentives
  
  
  
  


• Capital Blue Cross Vision Insurance


• United Concordia Dental Insurance

Retirement Benefits:

• County Retirement Pension
  
  
  
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  
  
  • Fully vested after 5 years of credited service
  
  
  • Normal Retirement Options
    
    
    
    • Age 55 with 20 years of credited service
    
    
    • Age 60 with any amount of credited service
    
    
    
    
  
  
  
  


• Voluntary 457b Deferred Compensation Plan


• Military Time Buy Back Options

Paid Time Off:

• Vacation
  
  
  
  • 10 days per year, accrued per pay period (Non-Exempt)
  
  
  • 15 days per year, accrued per pay period (Exempt)
  
  
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
  
  
  
  


• Personal
  
  
  
  • 3 Personal days per year, pro-rated based on starting date
  
  
  
  


• Sick
  
  
  
  • 5 Sick days per year, pro-rated based on starting date
  
  
  
  


• 12 Paid County Holidays
  
  
  
  • No waiting period to receive paid holidays
  
  
  
  

Additional Benefits:

• Educational Assistance
  
  
  
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
  
  
  
  


• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met


• Employee Assistance Program
  
  
  
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
  
  
  
  


• Flexible Spending Account


• Dependent Care Account


• Short Term Disability


• Long Term Disability


• Life Insurance