Human Resources Assistant (Admin & Office Specislist III)

Virginia Community Colleges; Virginia (MN); On-site; USD 28,000 - 39,000; Part time

Job summary

Virginia Community Colleges is seeking a part-time Human Resources Assistant to provide front-line administrative and customer service support for the HR Department. The role emphasizes compliance, records management, and responsive service while handling routine HR transactions on-site.

The position requires on-site presence with no telework, offering hourly pay between $20.41 and $27.55 and a maximum of 20 hours per week.

Responsibilities

• Serves as the first point of contact for the HR office, providing professional and courteous reception services.
• Answers phones, manages voicemail, and routes inquiries to appropriate HR staff.
• Responds to routine employee and applicant questions regarding: status of postings and applications, basic payroll and tax-related forms (W-2, W-4, direct deposit), I-9 processing.
• Provides friendly, service-oriented assistance while maintaining confidentiality.
• Maintains electronic personnel files in accordance with records retention schedules and institutional policies.
• Supports accurate document indexing, filing, and secure storage.
• Assists with mail distribution, scanning, and document tracking.
• Scheduling, data entry, tracking, and follow-up; procurement tracking; service requests, ticket tracking (TDX); managing Employee Portal content; coordinating COVLC Learning Management activities; processing Educational Assistance requests; coordinating Service and Distinguished Awards.

Job description

Posting Summary

Working Title

Working Title

Role Title

Role Title Admin and Office Spec III

Role Code

Role Code 19013-SW

FLSA

FLSA Nonexempt

Pay Band

Pay Band 03

Position Number

Position Number 298W0034

Agency

Agency Laurel Ridge Community College

Division

Division Laurel Ridge Community College (Div)

Work Location

Hiring Range

The hourly pay range for this position is $20.41-$27.55.

Job Description

The Human Resources Assistant provides helpful front-line administrative and customer service support to the Human Resources Department. The position supports compliance, records management, and friendly, responsive service while assisting with routine HR transactions and inquiries. By managing clerical, reception, and coordination functions, this role allows the CHRO and HR analysts to focus on complex, strategic, and advisory HR services. This position requires on-site presence; no telework is available for this role.

Key Responsibilities

Customer Service & Reception

• Serves as the first point of contact for the HR office, providing professional and courteous reception services.
• Answers phones, manages voicemail, and routes inquiries to appropriate HR staff.
• Responds to routine employee and applicant questions regarding:
  • Status of job postings and applications
  • Basic payroll and tax-related forms (W-2, W-4, direct deposit)
  • I-9 Processing
• Provides friendly, service-oriented assistance while maintaining confidentiality.

Records Management & Compliance Support

• Maintains electronic personnel files in accordance with applicable records retention schedules and institutional policies.
• Supports accurate document indexing, filing, and secure storage.
• Assists with mail distribution, scanning, and document tracking.

Administrative & HR Program Support, under the direction of the CHRO or designee, assists with:

• Scheduling, data entry, tracking, and follow-up
• Procurement tracking
• Service Requests, Ticket tracking ( TDX )
• Creating, maintaining, or purging Employee Portal content
• Coordinating COVLC Learning Management-related activities
• Educational Assistance request processing
• Service Awards and Distinguished Awards

Work Schedule and Considerations

Monday-Friday, four hours per day. Daily hours of work will be flexible between the hours of 9 a.m. and 5 p.m. Additional hours for special projects may be required. The final schedule will require approval of the supervisor. On-site presence required; no telework is available for this role.

Compensation

The hourly pay range for this position is $20.41-$27.55. The position is part-time and as such cannot exceed 20 hours per week and is not eligible for health or leave benefits.