Human Resources Assistant

Freddie Mac; United States; Remote; USD 45,000 - 60,000; Full time

Job summary

A leading company is seeking a Human Resources Assistant to support their HR Consulting Services team remotely. This role involves administrative duties, project coordination, and supporting HR initiatives, ideal for candidates with HR experience and a Bachelor's degree. The position offers comprehensive benefits and professional growth opportunities in a dynamic environment.

Benefits

Flexible Schedule Options

Paid Parental Leave

Tuition Reimbursement

Comprehensive Healthcare

401(k) Contribution by Employer

12 Paid Holidays

Qualifications

• Bachelor's degree or equivalent experience required.
• 2+ years of HR experience preferred.
• Proficient with Microsoft Office Suite.

Responsibilities

• Assist HR consultants with HR-related projects.
• Support recruitment processes including posting jobs and scheduling interviews.
• Maintain client records and ensure compliance.

Skills

Communication

Initiative

Attention to Detail

Organizational Skills

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

We're searching for a Human Resources Assistant to support our HR Consulting Services team. This position involves a combination of HR-related tasks, administrative duties and project coordination. The HR Assistant will ensure all HR tasks are completed accurately and on time.

Work location: Fully remote with priority given to applicants living in the southeastern United States.

Required Qualifications:

• Bachelor's degree or equivalent experience.
• 2+ years of experience in human resources or related field.
• Proficient with Microsoft Office Suite.
• Knowledge of federal, state, and local employment law.
• Knowledge of HRIS and Payroll Systems.
• Understanding of HR regulations, functions, and best practices.
• Excellent verbal and written communication skills.
• High degree of initiative with the ability to think proactively and problem solve and ability to perform duties accurately and efficiently with minimal supervision.
• Attention to detail with strong organizational and time management skills.
• Ability to maintain the highest standards of confidentiality, professionalism, ethics, and a positive attitude.

In this role you will be responsible for:

• Assisting HR consultants with HR-related projects and tasks to include:
  • Creating, updating, and implementing employee handbooks and HR policies and procedures for clients, ensuring alignment with their business objectives
  • Assisting in the recruitment process by posting job openings, screening resumes, scheduling interviews, and coordinating pre-employment checks (e.g., background checks, reference checks).
  • Research HR topics, updates and federal and multi-state compliance changes to keep clients up to date with ever-changing compliance and workforce climate.
  • Maintaining client records, ensuring that all HR documentation is compliant with legal and company standards.
  • Providing support to HR Consultants during client audits or compliance reviews by gathering necessary documentation and ensuring timely submission.
  • Participates in developing and implementing HR strategies that meet client needs and drive business objectives.
  • Supporting the administration of client employee benefits programs, including renewal, enrollment, changes, terminations, and responding to benefits-related inquiries.
  • Assisting with Client performance management process and programs.
  • Coordinating onboarding activities for client new hires, including preparing orientation materials, assisting with the completion of new hire paperwork, and conducting orientation sessions.
  • Coordinating offboarding activities, including conducting exit interviews and processing termination paperwork.
  • Assisting with client-related administrative matters as necessary.
• Using knowledge of the appropriate HR policies and best practices, serve as a point of contact for designated clients, accurately addressing routine HR inquiries and escalating more complex issues to senior HR consultants.
• Prepare and distribute emails to clients with updates and communications, such as HR-related legislation changes, new forms, and best practices tips.
• Support HR projects, such as client engagement initiatives, HR system implementations, and HR process improvements.
• Assist in the development and delivery of HR training programs for clients including creating training materials and scheduling sessions.
• Track and report on client engagement and satisfaction metrics, providing insights to the HR team for continuous improvement.
• Update and generate reports on key HRS metrics including client growth, churn rate, budget, and client related reports, such as turnover rates, time-to-hire, and employee satisfaction.
• Monitor HR trends and provide insights to HR consultants and clients to help inform decision-making.
• Assist in the development of dashboards and other tools to track HR performance and client satisfaction.
• Provide day-to-day administrative support to the HR team, including scheduling meetings, managing calendars, and organizing travel arrangements.
• Prepare and maintain electronic files and folders, including in Monday.com.
• Prepare and maintain engagement letters, proposal documents and coordinate annual renewal process.
• Collaborate with other JMA and JMCo team members as needed.
• Make recommendations for process improvements to continuously improve overall efficiency and client service.
• Participate in the development of company goals, objectives, and processes.

Full-Time Employee Benefits:

• Salary and Career Advancement: Competitive salary and a solid career path to grow your professional experiences that includes career development and training.
• Work Schedules: Flexible Schedule Options, Paid Parental Leave, and Summer Schedule.
• Holidays: 12 Paid Holidays including a full week of winter break in December.
• Tuition Reimbursement: Available for eligible education expenses.
• You're Covered: Comprehensive Healthcare covering 100% of basic healthcare, dental, and vision insurance for all full-time employees.
• 401(k): Firm contributes 4-5% annually, regardless of personal contributions.
• "Dress For Your Day": Allows professional attire flexibility, including jeans, while requiring business attire for formal client engagements.

James Moore Advisory provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

All offers are contingent on the satisfactory outcome of a background check including a criminal record check, reference check, credit check, employment, and education verification.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.