Human Resources Assistant

Harbor; Toledo (OH); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement plan with company match

Paid time off

Tuition reimbursement

Clinical supervision hours

Ability to make a difference in your社区

Job summary

The Human Resources Assistant at Harbor provides administrative and operational support to the HR team, handling confidential documentation, onboarding coordination, and data entry across HR functions. Responsibilities include posting jobs, supporting pre-employment steps, maintaining HR records, and generating HRIS reports to aid audits and workforce management.

Harbor offers a full-time 40-hour work week, competitive benefits, and opportunities to grow within a long-standing mental health

Qualifications

• High School Diploma or GED required.
• Attention to detail and ability to multitask.
• Ability to handle confidential information and documentation with discretion.
• Previous experience in HR field preferred.

Responsibilities

• Provide administrative and operational support to the HR team.
• Assist with recruitment coordination by posting approved opportunities and maintaining records.
• Support onboarding workflows for interns in collaboration with Recruiter and HR team.
• Coordinate pre-employment onboarding appointments and complete onboarding steps for new hires.
• Support benefits and leave administration through data entry and documentation tracking.
• Assist with payroll/HRIS support tasks and data accuracy audits.
• Maintain employee personnel files and HR records in accordance with retention and confidentiality requirements.
• Prepare materials and logistics for New Hire Orientation and HR meetings/trainings.
• Generate HRIS and operational reports for internal audits and reviews.
• Process employment verifications and respond to routine HR inquiries.
• Track completion of background checks and pre-employment verifications.
• Update HR templates and communications to support consistent practices.
• Order and maintain HR office supplies and onboarding materials.
• Participate in HR team and cross-functional meetings.

Skills

Attention to detail

Multitasking

Discretion with confidential info

Education

High School Diploma or GED

Tools

HRIS

Job description

Description

The Human Resources Assistant is responsible for providing administrative and operational support in support of the Human Resources department’s efficiency, service delivery, and overall organizational effectiveness. This position ensures accurate and confidential processing of HR documentation, timely coordination of HR activities, and dependable support across key HR functions.

Job Details

The Human Resources Assistant is responsible for providing administrative and operational support in support of the Human Resources department’s efficiency, service delivery, and overall organizational effectiveness. This position ensures accurate and confidential processing of HR documentation, timely coordination of HR activities, and dependable support across key HR functions.

Position is full-time, 40 hours per week.

Requirements

Education

• High School Diploma or GED equivalent.

Experience

• Attention to detail and ability to multitask.
• Ability to handle confidential information and documentation with discretion.

Licensure And Certifications (if Applicable)

• Must have a valid driver’s license, acceptable driving record, and show proof of personal auto insurance policy to be deemed insurable with Harbor’s vehicle insurance carrier.

Preferred Qualifications

• Previous experience in Human Resources field.

RESPONSIBILTIES

Essential Functions And Primary Responsibilities

• Provide administrative and operational support to the entire Human Resources team.
• Assist with recruitment coordination by posting approved job opportunities on designated community, college, and online sites and maintaining posting records.
• Respond to internship inquiries and support the application/onboarding workflow for interns in collaboration with the Recruiter and HR team.
• Coordinate pre-employment onboarding appointments and complete onboarding steps for selected candidates (e.g., forms, I-9/E-Verify support as applicable, required screenings, and documentation tracking).
• Support benefits and leave administration through data entry, document collection, routing, and follow-up with employees and as directed.
• Assist with payroll/HRIS support tasks, including data entry/updates, troubleshooting escalation, and routine audits to promote data accuracy.
• Maintain employee personnel files and HR records by scanning, indexing, and filing documentation (e.g., new hire documents, union correspondence, PDCs, and performance documentation) in accordance with retention and confidentiality requirements.
• Prepare materials and coordinate logistics for New Hire Orientation and other HR meetings/trainings (e.g., room set‑up, attendee lists, packets, and sign‑in sheets).
• Generate HRIS and operational reports as requested; assist with tracking metrics, reconciling data, and preparing materials for internal audits and reviews.
• Process employment verifications and respond to routine internal/external HR inquiries, escalating sensitive or complex matters appropriately.
• Track completion of education, background, and other required pre‑employment verifications and follow up as needed with candidates, vendors, and internal stakeholders.
• Update and maintain job summaries, HR templates, and standardized communications as directed to support consistent HR practices.
• Order and maintain HR office supplies, onboarding materials, and file inventory as needed.
• Participate in HR team meetings and cross‑functional meetings as requested.
• Complete accurate data entry for new hires and employee changes (as assigned) to ensure HRIS and personnel records are current.
• Monitor and track employee licenses, certifications, and required trainings; support compliance documentation and audit preparation activities.
• Assist the HR team with events, audits, file reviews, special projects, and daily operational tasks to support department goals and timelines.
• Maintain current knowledge of HR practices, systems, and compliance requirements related to essential job competencies and demonstrate continued growth

About Harbor

• A leading provider of mental health and substance use treatment for over 100 years.
• 350+ clinical staff serve over 24,000 clients across multiple locations and in the community each year.
• Services ranging from counseling, pharmacological management, primary care, psychological testing, case management, substance use treatment, residential services, vocational program, and more!

Why Work for Harbor?

Benefits

You will have the opportunity to meet other motivated individuals who are also making a positive impact at our company. Harbor is committed to investing our resources in you! Some benefits of working with Harbor include:

• Medical, dental, and vision coverage
• Retirement plan with company match
• Generous paid time off, sick time, and paid holidays
• Tuition and professional license reimbursement programs
• Clinical supervision hours offered
• Ability to make a difference in your community!