Human Resources Assistant

Grand Beach Hotel; Surfside (FL); On-site; USD 21,000 - 22,000; Full time

Job summary

Grand Beach Hotel is seeking a Human Resources Assistant to provide administrative HR support in Surfside, FL. You will handle recruitment, onboarding, employee records, and benefits administration, ensuring compliance with federal and state regulations within a hotel environment.

The role requires at least 1 year of HR or administrative experience, proficiency with ADP Workforce Now, and strong organizational skills. Hospitality experience is preferred and the position is full-time and on-site.

Qualifications

• Minimum of 1 year of administrative or HR support experience.
• Hospitality industry experience preferred.
• Proficiency with ADP Workforce Now and E-Verify a plus.
• Strong organizational and communication skills.

Responsibilities

• Assist with recruitment postings and onboarding processes.
• Maintain HRIS data and employee records in ADP Workforce Now.
• Assist with benefits enrollment and compliance documentation.
• Prepare HR reports including new hire, turnover, and open requisitions.
• Support HR audits and employee inquiries in a hospitality setting.

Skills

Administrative support

HR data entry

Communication skills

Education

Associate’s or Bachelor's degree in HR/Business

Tools

ADP Workforce Now

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Human Resources Assistant

ADMIN & GEN/ HUMAN RESOUR Full Time Surfside, FL, US

4 days ago Requisition ID: 1772

Salary Range: $15.00 To $16.00 Hourly

Job Description: Human Resources Assistant

Job Title: Human Resources Assistant

Department: Human Resources

Reports To: Senior HR Manager / Director of Human Resources

Location: Grand Beach Hotel – (Miami Beach / Surfside / Bay Harbor)

Position Summary

The Human Resources Assistant provides administrative and operational support to the Human Resources Department. This role is responsible for assisting with recruitment, onboarding, employee records management, benefits administration, compliance documentation, and HRIS data entry within ADP Workforce Now. The HR Assistant ensures that all HR processes are executed accurately and in compliance with company policies and applicable federal and state employment regulations.

Key Responsibilities

Recruitment & Onboarding

• Assist with posting job openings on recruitment platforms (e.g., Indeed, ADP Recruiting).
• Schedule interviews and coordinate communication between candidates and hiring managers.
• Conduct new hire onboarding, including completion of pre-employment documentation.
• Prepare and process new hire packets and onboarding materials.
• Ensure completion of Form I-9 and E-Verify within required timelines.
• Maintain onboarding trackers and candidate status reports.

HRIS & Employee Records Management

• Enter and update employee information in ADP Workforce Now (WFN).
• Maintain accurate and up-to-date employee personnel files (electronic and physical).
• Process employee status changes such as:
  • Transfers
  • Promotions
  • Pay rate changes
  • Department changes
  • Terminations
• Assist with maintaining HR trackers including headcount reports and referral program tracking.

Compliance & Reporting

• Support HR audits including:
  • I-9 documentation
  • OSHA logs
  • Workers’ Compensation documentation
• Ensure compliance with company policies and employment regulations.
• Assist in preparing HR reports including:
  • New hire reports
  • Turnover reports
  • Open requisition tracking
  • Referral bonus tracking

Benefits & Employee Support

• Assist employees with general HR-related inquiries.
• Support benefits enrollment and employee communications during open enrollment periods.
• Assist with leave of absence documentation (FMLA, ADA).
• Coordinate employee engagement initiatives and HR-related events.

General Administrative Support

• Maintain confidentiality of all employee records and HR information.
• Prepare HR correspondence and employment verification letters.
• Support HR team with departmental projects and initiatives.
• Assist in organizing job fairs and recruitment events for hotel operations (e.g., Housekeeping, Front Desk, PBX, Food & Beverage).

Qualifications

Education & Experience

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Minimum of 1 year of administrative or HR support experience required.
• Experience in hospitality industry preferred.

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with HRIS systems; ADP Workforce Now preferred.
• Knowledge of E-Verify and Form I-9 processes is a plus.

Core Competencies

• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Ability to maintain confidentiality.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced hospitality environment.

This position operates in a professional office environment within a hotel setting and may require interaction with employees across multiple departments.

Physical Requirements

• Ability to sit for extended periods.
• Occasional standing, walking, and lifting up to 15 lbs.

Initial Training

Within the first 30 days, the Human Resources Assistant must demonstrate proficiency in all tasks listed on the New Hire Training Checklist.

New Hire Acknowledgment

I acknowledge that I have read and understood the job description for the Human Resources Assistant position at Grand Beach Hospitality Group. I agree to abide by the responsibilities, standards, and expectations outlined above and to perform my duties to the best of my ability.

Employee Name: _____________________________

(Printed Full name)

Employee Signature: _________________________