Human Resources Assistant

UB Greensfelder; St. Louis (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

UB Greensfelder is seeking a full-time Human Resources Assistant in St. Louis. The role involves various HR functions including job postings, background checks, and assistance in daily HR operations. With a focus on people and collaborative culture, the firm offers competitive benefits and a dynamic work environment.

Benefits

Medical/Dental/Vision

401(k) with employer contribution

Paid parental leave

Short and long term disability plans

Well-being initiatives

Qualifications

• At least 3+ years of administrative experience in a professional services environment.
• Prior experience in a Human Resources Department preferred.
• High degree of accuracy and attention to detail.

Responsibilities

• Post and maintain job advertisements and assist with interviews.
• Complete reference checks and assist with new hire orientation.
• Facilitate HR projects and prepare materials for events.

Skills

Attention to detail

Communication

Problem-solving

Tools

Microsoft Office Suite

HRIS systems

Adobe

Kofax

Job description

UB Greensfelder has an opening for a full-time Human Resources Assistant to join the Human Resources Department in the St. Louis office. This position will work closely with other members of the department across multiple HR functions and offices.

UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm’s attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named “2025 Ohio and Missouri Firm of the Year” by Benchmark Litigation and consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visit www.ubglaw.com. Our Business Begins With You.

Position Responsibilities Include

• Post and maintain job advertisements, import resumes into applicant tracking system, assist with sourcing active and passive candidates and coordinate interview schedules for all posted positions.
• Complete reference and background checks as well as degree verifications for candidates.
• Assist with preparation of materials and schedules for new hire orientation.
• Assist with open enrollment process and puling employee demographics as needed.
• Assist HR Analyst as backup for vendor invoicing and 401k funding.
• Assist with annual 401k plan audit as well as the filing of the Health & Wellness 5500s as directed.
• Create and run various reports as requested for HR operations as well as other departments.
• Facilitate HR projects as needed (such as digitizing the personnel files) as well as other routine administrative tasks.
• Assist with preparation of local office events (health screenings, flu shots, United Way Campaign, etc.)
• Maintain firm tax gift list for annual reporting purposes.
• Edit and maintain all HR materials including benefit summaries, brochures, and firm intranet pages, as directed.
• Assist with other Human Resources projects throughout the year as assigned.
  
  

Qualified Applicants Will Have

• At least 3+ years administrative experience working in a professional services environment, required; law firm preferred.
• Successful applicant has prior experience working in a Human Resources Department and/or a payroll/benefits environment.
• High degree of accuracy, attention to detail and confidentiality.
• Ability to balance multiple competing priorities in a sometimes fast paced environment.
• Excellent communication skills, both written and verbal.
• Advanced computer skills; Microsoft office suite and PDF program (Adobe/Kofax) required. Basic knowledge of HRIS systems, preferred but not required.
• Proactive problem-solving skills and resourceful thinking.
  
  

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed. We encourage candidates from a variety of backgrounds to apply to be a part of our team.

Equal Opportunity Employer