Human Resources Assistant

Community Action Partnership of San Luis Obispo County, Inc.; San Luis Obispo (CA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Community Action Partnership of San Luis Obispo County, Inc. is seeking an HR Assistant to provide administrative support to the Human Resources Department, with a primary focus on recruitment and onboarding activities. This on-site role includes the possibility of one remote workday per week after six months.

You will coordinate interviews, post openings, manage records, onboard new hires, and assist with career fairs while ensuring compliance and a welcoming candidate experience.

Qualifications

• Fluent in two or more languages, including at least one language that supports the needs of the program and the community served.
• Minimum two years of related clerical and administrative experience or equivalent combination of education and related experience.

Responsibilities

• Coordinate recruitment initiatives and ensure a positive candidate experience.
• Schedule candidate interviews and support interview panels throughout the hiring process.
• Post job openings, track applicants, manage recruitment records, and support application review processes.
• Serve as a professional point of contact for applicants via phone and email.
• Prepare and distribute interview materials while ensuring recruitment documentation is organized and accessible.
• Manage interview packets and recruitment files, ensuring records are complete and maintained.
• Support the maintenance of internal and external job boards to promote opportunities.
• Administer and score bilingual proficiency assessments as part of recruitment.
• Review and verify employment documentation for compliance with hiring requirements.
• Process employee actions in HRIS, including new hires, promotions, transfers, pay changes, and updates.
• Create and maintain employee personnel records, IDs, and onboarding documentation.
• Audit personnel files and employment records for accuracy and compliance.
• Monitor employment eligibility documentation and tracking systems, resolving discrepancies.
• Assist with career fairs and recruitment events; represent the organization at community activities.
• Support onboarding activities by coordinating communications and tracking participation.
• Provide HR data entry, report generation, correspondence, and records management.

Skills

Bilingual proficiency

Tools

HRIS

Applicant Tracking System

Job description

Must be fluent in two or more languages, including at least one language that supports the needs of the program and the community served.

Under the direction of the HR Recruitment Specialist the Human Resources Assistant provides administrative and clerical support to the Human Resources Department, with a primary focus on recruitment and onboarding activities. Supports our agency's mission by performing various duties related to recruitment and human resources while upholding the agency's mission, strategic goals and performance measures.

What we're looking for in the ideal candidate:

• Minimum two years of related clerical and administrative experience or equivalent combination of education and related experience.

As an HR Assistant you will:

• Work with the HR Recruitment Specialist to coordinate recruitment initiatives and ensure a positive candidate experience.
• Coordinate candidate interviews by scheduling meetings, communicating with applicants, and supporting interview panels throughout the hiring process.
• Assist with recruitment activities, including posting job openings, tracking applicants, managing recruitment records, and supporting application review processes.
• Serve as a professional point of contact for applicants, providing timely communication and assistance via phone and email.
• Prepare and distribute interview materials while ensuring recruitment documentation is organized, accurate, and readily accessible.
• Manage interview packets and recruitment files, ensuring records are complete, accurate, and properly maintained.
• Support the maintenance of internal and external job boards to promote employment opportunities and attract qualified candidates.
• Administer and score bilingual proficiency assessments as part of the recruitment process.
• Review and verify employment documentation to ensure compliance with hiring requirements and organizational standards.
• Process employee personnel actions within the Human Resources Information System (HRIS), including new hires, promotions, transfers, pay changes, and other employment updates.
• Create and maintain employee personnel records, identification badges, and onboarding documentation.
• Maintain employee personnel, medical, I-9, and other confidential Human Resources records in accordance with organizational policies and regulatory requirements.
• Conduct regular audits of personnel files and employment records to ensure accuracy, completeness, and compliance.
• Monitor employment eligibility documentation and tracking systems, resolving discrepancies and ensuring timely follow-up when needed.
• Assist with the planning and preparation of career fairs and recruitment events and may represent the organization at community recruitment activities.
• Support new hire onboarding and orientation activities by coordinating communications, preparing materials, tracking participation, and creating a welcoming experience for new employees.
• Provide administrative and clerical support to the Human Resources team, including data entry, report generation, correspondence, document preparation, and records management.

This role is primarily on-site at our San Luis Obispo office, offering the opportunity for one remote workday per week after six months of employment.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.