Human Resources Assistant

Priority Dispatch Corp.; San Antonio, Northern (TX, KY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Priority Dispatch Corp. is seeking an HR Administrative Assistant to manage onboarding, paperwork in HRIS, reference checks, and background verifications.

The role involves maintaining employee records,ATS usage, and generating routine reports for leadership. You will liaise with staff to ensure timely completion of forms, licenses, and verifications, while supporting payroll inquiries and offboarding processes.

Qualifications

• Experience with onboarding and HRIS systems.
• Ability to screen references and conduct background checks.
• Familiarity with payroll, policies and benefits inquiries.
• Ability to generate and analyze reports for leadership.

Responsibilities

• Schedule and conduct onboarding sessions.
• Process new hire paperwork in HRIS.
• Contact references and conduct background checks.
• Monitor background checks and drug screen results; ensure timely completion of processes.

Skills

Strong interpersonal skills

Time management

Microsoft Office proficiency

Computer literacy and adaptability

Job description

• Scheduling and conducting the onboarding sessions
• Processing new hire paperwork in HRIS
• Contacting references
• Conducting background checks in a timely manner
• Monitor the progress of candidates during the pre-employment process background checks, and track drug screen results
• Ensure all necessary paperwork is complete and submitted on time
• Assist in screening candidates and scheduling interviews
• Maintaining employee records in the HRIS
• Assists with audits on all personnel files to ensure compliance
• Assist in offboarding employees in all systems, status changes and termination process
• Scanning and uploading paperwork into employee files
• Responsible for verifying all clinical licenses and certifications and maintaining in tracking system. Notify personnel of upcoming license/certification expirations
• Maintaining the application tracking system (ATS)
• Generate and prepare various reports as needed to leadership team
• Completing employee verifications and proof of employment letters
• Generate and prepare reports as needed
• Assist in monitoring time and attendance for centers
• Assist employees in a various inquiries concerning payroll, policies and procedures, and benefits in a time manner
• Assist with processing unemployment claims as needed
• Interact with all levels of staff while maintaining an approachable and appropriate demeanor
• Other duties as assigned

Qualifications

• Strong interpersonal skills
• Strong time management
• Intermediate to advanced skills in utilizing Microsoft Office
• Computer literacy and adaptability required