Human Resources Assistant

Priority Dispatch Corp.; Shavano Park (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Innova Recovery Center is seeking an organized Human Resources Assistant to manage onboarding, employee records, and pre-employment tasks across HR systems. You will coordinate sessions, process paperwork, and support background checks and unemployment claims as needed.

The role requires strong interpersonal skills, attention to detail, and proficiency with Microsoft Office. You will interact with staff at all levels and help ensure HR compliance across centers.

Qualifications

• Excellent interpersonal and communication skills.
• Strong time management and ability to multitask.
• Proficient in Microsoft Office; computer-literate and adaptable.
• Knowledge of HRIS and ATS systems is a plus.
• Strong problem solving and critical thinking abilities.
• Ability to manage priorities and attention to detail.

Responsibilities

• Coordinate onboarding sessions and schedule new-hire orientations.
• Process new hire paperwork in HRIS and maintain employee records.
• Conduct background checks and verify licenses/certifications.
• Monitor pre-employment progress and track drug screen results.
• Assist in audits of personnel files for compliance.
• Support in onboarding/offboarding processes across systems.

Skills

Interpersonal skills

Time management

Microsoft Office

Computer literacy

Problem solving

Critical thinking

Prioritization

Attention to detail

Tools

HRIS

ATS

Job description

Job Title:Human Resources AssistantJob Duties and Responsibilities:Scheduling and conducting the onboarding sessionsProcessing new hire paperwork in HRISContacting referencesConducting background checks in a timely mannerMonitor the progress of candidates during the pre-employment process background checks, and track drug screen resultsEnsure all necessary paperwork is complete and submitted on timeAssist in screening candidates and scheduling interviewsMaintaining employee records in the HRISAssists with audits on all personnel files to ensure complianceAssist in offboarding employees in all systems, status changes and termination processScanning and uploading paperwork into employee filesResponsible for verifying all clinical licenses and certifications and maintaining in tracking system. Notify personnel of upcoming license/certification expirationsMaintaining the application tracking system (ATS)Generate and prepare various reports as needed to leadership teamCompleting employee verifications and proof of employment lettersGenerate and prepare reports as neededAssist in monitoring time and attendance for centersAssist employees in a various inquiries concerning payroll, policies and procedures, and benefits in a time mannerAssist with processing unemployment claims as neededInteract with all levels of staff while maintaining an approachable and appropriate demeanorOther duties as assignedCompetencies:Strong interpersonal skillsStrong time managementIntermediate to advanced skills in utilizing Microsoft OfficeComputer literacy and adaptability requiredProblem solvingCritical thinkingManaging prioritiesAttention to detailInnova Recovery Center, as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. Innova Recovery Center is committed to a policy of equal opportunity for all persons and does not discriminate based on race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.