HR ASSISTANT - FULL TIME

Toledo Clinic; Toledo (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Toledo Clinic is seeking an HR Assistant to provide clerical support within the HR department in Toledo, OH. The role includes processing new hires and terminations, maintaining HR files, and assisting with onboarding.

The position requires strong typing, data entry, and Microsoft Office proficiency, with emphasis on confidentiality and professional communication. You will work under the HR Manager and support event planning and recruitment activities.

Qualifications

• Proficient typing and data entry, with strong computer skills.
• Ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication, and customer service.
• Maintains confidentiality and handles sensitive information discreetly.

Responsibilities

• Provide clerical support for HR including processing of new hires and terminations.
• Maintain accurate HR files and documentation; conduct periodic audits.
• Assist with onboarding and creation of employee badges; track trainings and policy sign-offs.
• Update employee data in HR systems such as ADP and handle employment verifications.
• Support planning and execution of employee recognition events and other HR duties.
• Assist with candidate screening and recruitment and float pool scheduling.

Skills

Typing

Data entry

Confidentiality

Multitasking

Customer service

Communication skills

Education

High School Diploma or equivalent with HR/Business courses

Tools

Microsoft Office

Job description

The function of the human resource assistant is to provide clerical support for the HR department. He/she assists with the processing of new hires and termed employees. He/she is responsible for typing, data entry, copies, filing and other support functions.

Works under the supervision of the HR Manager.

• Consistently arrives at work on time and adheres to regular work schedule.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Ensure all scanning is up to date.
• Verifies licensure and certifications to ensure they are up to date.
• Meets with new hires to complete onboarding.
• Create employee badges and gains an intricate knowledge of the badge system.
• Assigns and tracks progress of courses and policy signatures in the Performance Learning system
• Follow-up on trainings, licensures and policy sign offs.
• Types memos and other correspondence as assigned.
• Updates employee data in ADP.
• Employment verifications.
• Scans files and other documentation.
• Maintains strictest confidentiality.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR staff or management.
• Assists with planning and execution of special events such as, employee recognition/engagement events, holiday parties, fund raisers for charity events, and TTC blood drives.

Other Essential Duties May Include but Are Not Limited To

• Assists with special projects.
• Assists with candidate screening and recruitment.
• Assists with float pool scheduling.
• Other duties as assigned.

Knowledge, Skills & Abilities Required

Required:

• Consistently arrives at work in appropriate/professional attire.
• Completes all tasks within established time frame.
• Adheres to all clinic policies and procedures.
• Previous office experience helpful with strong typing skills and computer software experience (Microsoft Office suite).
• Must have the ability to prioritize and handle multiple projects.
• Strong communication and customer service skills.
• Seeks appropriate tasks when primary tasks are completed and assists co-workers as needed.
• Demonstrates adaptability to expanded roles.

Education:

Preferred:

• High School Diploma or equivalent with additional Human Resources or Business Courses.